CHAPTER 17: FORMATTING DOCUMENTS WITH SPECIAL FEATURES

· HYPHENATING WORDS - IN FULL JUSTIFIED DOCUMENTS WITH LARGE MARGINS, IT MAY BE BENEFICIAL TO HYPHENATE WORDS AT THE END OF LINES.

· WHEN USING THE HYPHENATION FEATURE, YOU CAN TELL WORD TO AUTOMATICALLY HYPHENATE WORDS OR YOU CAN MANUALLY HYPHENATE WORDS.

· AUTOMATICALLY HYPHENATING LINES - OPEN THE DOCUMENT TO INSERT HYPHENS, CHOOSE TOOLS-LANGUAGE-HYPHENATION-AUTOMATICALLY HYPHENATE-OK. AFTER HYPHENS ARE INSERTED, SCROLL THROUGH THE DOCUMENT TO CHECK THAT HYPHENS WERE PLACED CORRECTLY. IF YOU WANT TO REMOVE THE HYPHENS, CLICK ON THE UNDO BUTTON IMMEDIATELY. BY DEFAULT, WORD HYPHENATES WORDS IN ALL CAPS. IF YOU DON'T WANT THIS, YOU MUST TURN IT OFF. YOU CAN ALSO LIMIT THE NUMBER OF LINES TO HYPHENATE CONSECUTIVELY. YOU CAN TELL WORD NOT TO HYPHENATE A PARAGRAPH OR SELECTED PARAGRAPHS. POSITION THE CURSOR IN THE PARAGRAPH WHERE YOU DON’T WANT TO HYPHENATE OR IN THE SELECTED PARAGRAPHS. CHOOSE FORMAT-PARAGRAPH-LINE AND PAGE BREAKS TAB- DON’T HYPHENATE-OK.

· MANUALLY HYPHENATING WORDS - IF YOU WANT TO CONTROL WHERE A HYPHEN APPEARS, CHOOSE MANUAL HYPHENATION. OPEN THE DOCUMENT TO HYPHENATE, CHOOSE TOOLS-HYPHENATION-MANUAL. WORD READS THROUGH AND GIVES YOU THE OPTION TO HYPHENATE. YOU CAN ALSO REPOSITION THE HYPHEN. MOVE THE CURSOR TO THE DESIRED POSITION AND CLICK WITH THE LEFT MOUSE BUTTON. YOU CAN SEARCH AND REPLACE THE HYPHENS WITH THE SPECIAL FORMATTING COMMAND AT THE REPLACE BOX.

· CHANGING THE HYPHENATION ZONE - BY DEFAULT, THE HYPHENATION ZONE IS .25” FROM THE DEFAULT RIGHT MARGIN. IF A WORD BEGINS AFTER THE BEGINNING OF THE HYPHENATION ZONE AND EXTENDS BEYOND THE ZONE, THE WORD IS WRAPPED. IF A WORD BEGINS AT OR BEFORE THE BEGINNING OF THE ZONE AND EXTENDS BEYOND THE ZONE, IT WILL BE HYPHENATED DURING AUTOMATIC HYPHENATION OR PRESENTED FOR HYPHENATION DURING MANUAL HYPHENATION. IF THE ZONE IS DECREASED, MORE WORDS WILL BE HYPHENATED. YOU CAN CHANGE THE ZONE AT THE HYPHENATION DIALOG BOX.

· INSERTING HYPHENS - THE WORD CO-WORKER IS AN EXAMPLE OF A REGULAR HYPHEN. (IT IS THE MINUS SIGN). A HYPHEN THAT YOUR OR WORD INSERTS DURING HYPHENATIONS IS CONSIDERED AN OPTIONAL HYPHEN. IT WILL PRINT ONLY IF THE WORD FALLS AT THE END OF A LINE

· LINE NUMBERING – FILE-PAGE SETUP-LAYOUT TAB-LINE NUMBERS AND MAKE CHOICES.

· ADDING BITMAPPED GRAPHICS – WORKS JUST LIKE CLIP ART IMAGES

· USING BOOKMARKS - IN LONG DOCUMENTS YOU MAY FIND IT USEFUL TO MARK A LOCATION IN THE DOCUMENTS SO YOU CAN QUICKLY MOVE THE INSERTION POINT TO THE LOCATION. PLACE INSERTION POINT AT THE LOCATION FOR BOOKMARK, CHOOSE INSERT-BOOKMARK. AT THE BOOKMARK DIALOG BOX, KEY A NAME FOR THE BOOKMARK AND CLICK THE ADD BUTTON. THE NAME CAN BE UP TO 40 CHARACTERS WITHOUT ANY SPACES. BY DEFAULT, BOOKMARKS DON'T DISPLAY. TO SEE THEM, CHOOSE TOOLS-OPTIONS-VIEW AND CHOOSE BOOKMARKS UNDER SHOW. TO MOVE TO A BOOKMARK, CHOOSE INSERT-BOOKMARK, CLICK ON THE NAME OF DESIRED BOOKMARK AND CHOOSE GO TO.

· USING AUTOTEXT – AUTOTEXT IS SIMILAR TO THE AUTOCORRECT FEATURE. IT IS USEFUL FOR ITEMS SUCH AS ADDRESSES, COMPANY LOGOS, LISTS, STANDARD TEXT, OR A CLOSING TO A LETTER.

· SAVING AN AUTOTEXT ENTRY – TO SAVE AN AUTOTEXT ENTRY, KEY THE DESIRED TEXT, APPLYING ANY NECESSARY FORMATTING, SELECT THE TEXT, AND THE CHOOSE INSERT-AUTOTEXT AND THEN CLICK NEW. AT THE CREATE AUTOTEXT DIALOG BOX, KEY A SHORT NAME FOR THE TEXT; CLICK ON OK.

· INSERTING AN AUTOTEXT ENTRY – AN AUTOTEXT ENTRY CAN BE INSERTED IN A DOCUMENT BY KEYING THE NAME OF THE AUTOTEXT AND THEN PRESSING THE ENTER KY, WITH AN OPTION FROM THE AUTOTEXT SIDE MENU; OR AT THE AUTOCORRECT DIALOG BOX WITH THE AUTOTEXT TAB SELECTED. TO INSERT AN AUTOTEXT ENTRY WITH THE ENTER KEY, KEY THE NAME GIVEN TO THE AUTOTEXT ENTRY AND THEN PRESS THE ENTER KEY. TO INSERT AN AUTOTEXT ENTRY WITH THE SHORTCUT KEY (F3), KEY THE NAME GIVEN THE AUTOTEXT ENTRY AND PRESS F3. TO INSERT AN ENTRY WITH THE AUTOTEXT SIDE MENU, CLICK INSERT, POINT TO AUTOTEXT, POINT TO NORMAL AT THE SIDE MENU AND THEN CLICK THE DESIRED AUTOTEXT ENTRY.

· EDITING AN AUTOTEXT ENTRY – AN ENTRY CAN BE EDITED BY INSERTING THE ENTRY IN THE DOCUMENT, MAKING THE CHANGES AND THEN SAVE IT AGAIN WITH THE SAME AUTOTEXT ENTRY NAME.

· DELETING AN AUTOTEXT ENTRY – CHOOSE INSERT-AUTOTEXT AND SCROLL DOWN TO THE DESIRED AUTOTEXT ENTRY TO DELETE. CLICK ON ITS NAME AND CLICK ON DELETE.

· CREATING A DROP CAPITAL LETTER – A GRAPHICAL ELEMENT TO ENHANCE THE DOCUMENT. A DROP CAP IS CREATED FOR THE FIRST LETTER IN A PARAGRAPH. BE IN THE DESIRED PARAGRAPH (OR SELECT MORE THAN ONE PARAGRAPH), CHOOSE FORMAT-DROP CAP AND MAKE CHOICE. WORD WILL AUTOMATICALLY CHANGE TO THE PAGE LAYOUT MODE. TO REMOVE THE DROP CAP, BE IN THE PARAGRAPH AND CHOOSE FORMAT-DROP CAP-NONE.

CHAPTER 18: CREATING CHARTS AND IMPORTING DATA

· CREATING A CHART – A CHART CAN BE CREATED IN WORD BY ENTERING DATA IN A DATASHEET PROVIDED BY MICROSOFT GRAPH, OR A CHART CAN BE CREATED FROM DATA IN A TABLE. .

· USING A TABLE – SELECT THE ENTIRE TABLE, CHOOSE INSERT-PICTURE-CHART. A DATASHEET IS CREATED ABOVE THE TABLE AND MICROSOFT GRAPH CREATES THE CHART. CLICK OUTSIDE THE CHART TO REMOVE THE DATASHEET. BY DEFAULT,

· DELETING A CHART – CLICK ON THE CHART AND PRESS DELETE

· SIZING AND MOVING THE CHART – YOU CAN INCREASE THE SIZE OF THE CHART BY SELECTING THE CHART AND THEN DRAGGING A SIZING HANDLE. IF THE SIZING HANDLES ARE BLACK, DISPLAY THE PICTURE TOOLBAR AND CHOOSE ANY TEXT WRAPPING STYLE. THIS WILL CHANGE THE SIZING HANDLES TO WHITE AND YOU CAN MOVE THE CHART.

· CHANGING THE CHART TYPE – DOUBLE CLICK ON THE CHART AND A NEW PULL DOWN MENU CALLED CHART WILL APPEAR. CHOOSE CHART-CHART TYPE AND MAKE SELECTION.

· CHANGING DATA IN CELLS – THE CHART IS BASED ON THE INFORMATION IN THE DATASHEET. JUST CHANGE THE CELLS IN THE DATASHEET TO CHANGE THE CHART.

· CHANGING DATA SERIES – WHEN CREATING A CHART, THE DATA IN THE FIRST ROW (EXCEPT THE FIRST CELL) IS USED TO CREATE THE X-AXIS. THE DATA IS THE FIRST COLUMN IS USED TO CREATE THE LEGEND. TO SWITCH, CHOOSE THE CORRECT BUTTON ON THE TOOLBAR WHEN THE CHART IS SELECTED.

· ADDING CHART ELEMENTS – WITH THE CHART SELECTED, CHOOSE CHART-CHART OPTIONS AND MAKE CHOICES AND CHANGES.

· FORMATTING A CHART AND CHART ELEMENTS – DOUBLE CLICK ON THE DIFFERENT PARTS OF THE CHART AND MAKE THE APPROPRIATE CHANGES AT THE CORRESPONDING DIALOG BOX.

· IMPORTING DATA – YOU CAN IMPORT DATA FROM AN EXCEL WORKSHEET AND MAKE IT A TABLE OR LEAVE IT AS A WORKSHEET. IF YOU COPY AND PASTE A WORKSHEET FROM EXCEL TO WORD, WORD TRANSFORMS THE DATA TO BECOME A TABLE. YOU CAN ALSO IMPORT THE DATA FROM A WORKSHEET AND CREATE A TABLE FROM IT. SELECT THE DATA IN EXCEL, CHOOSE PASTE, GO TO WORD, CHOOSE INSERT-OBJECT-MICROSOFT GRAPH 2000 CHART AND PRESS OK.

· MS OFFICE 2000 IS A SUITE THAT ALLOWS INTEGRATION, WHICH IS COMBINING THE DATA FROM TWO OR MORE PROGRAMS INTO ONE DOCUMENT. INTEGRATION CAN OCCUR BY COPYING AND PASTING. HOWEVER, IF YOU CONTINUALLY UPDATE SOMETHING IN ONE OF THE PROGRAMS, YOU WOULD NEED TO COPY AND PASTE THE UPDATED INFORMATION TO THE OTHER PROGRAM EACH TIME A CHANGE IS MADE. OFFICE WILL ALLOW YOU TO OVERCOME THIS BY SHARING THE DATA BETWEEN THE PROGRAMS. THIS TYPE OF SHARING IS REFERRED TO AS OBJECT LINKING AND EMBEDDING (OLE = OH LAY). THE PROGRAM CONTAINING THE OBJECT IS CALLED THE SOURCE AND THE PROGRAM THE OBJECT IS LINKED OR EMBEDDED IN IS CALLED THE DESTINATION. AN OBJECT CAN BE A TABLE, WORKBOOK, CHART, PICTURE, TEXT, OR ANY OTHER TYPE OF CREATED INFORMATION. THERE IS A DIFFERENCE BETWEEN LINKING AND EMBEDDING. WHEN AN OBJECT IS LINKED, THE OBJECT EXISTS IN THE SOURCE, BUT NOT AS A SEPARATE OBJECT IN THE DESTINATION. THE DESTINATION ONLY CONTAINS A CODE IDENTIFYING THE NAME AND LOCATION OF THE SOURCE. WHEN AN OBJECT IS EMBEDDED, IT RESIDES IN BOTH THE SOURCE AND DESTINATION. THE DIFFERENCE BETWEEN EMBEDDING AND JUST COPYING AND PASTING IS THAT EMBEDDED OBJECTS GIVE ACCESS TO THE SOURCE APPLICATION TOOLS. IF A CHANGE IS MADE TO AN EMBEDDED OBJECT AT EITHER THE SOURCE OR DESTINATION, THE OTHER DOES NOT CHANGE. THE SIZE OF A DOCUMENT DOES NOT CHANGE WHEN A LINK IS INSERTED. AN EMBEDDED OBJECT WILL INCREASE THE SIZE OF THE DESTINATION.

· LINKING OBJECTS - BY DEFAULT, MS OFFICE UPDATES A LINK AUTOMATICALLY. THE STEPS TO LINK AN OBJECT BETWEEN PROGRAMS ARE BASICALLY THE SAME REGARDLESS OF THE PROGRAM. (1) MAKE SURE BOTH PROGRAMS ARE OPEN. (2) MAKE THE PROGRAM WITH THE OBJECT TO LINK THE ACTIVE ONE. (3) SELECT THE OBJECT TO LINK. (4) CLICK ON COPY. (5) ACTIVATE THE DESTINATION PROGRAM. (6) HAVE THE DESTINATION FILE OPEN. (7) PLACE INSERTION POINT AT DESIRED LOCATION. (8) CHOOSE EDIT – PASTE SPECIAL. (9) AT PASTE SPECIAL BOX, CHOOSE THE NECESSARY OBJECT IN THE AS LIST THEN CLICK PASTE LINK. (10) CLICK ON OK. WHEN THE INSERTION POINT IS IN THE LINKED OBJECT IN THE DESTINATION, THE LINK I S HIGHLIGHTED IN GRAY. INFORMATION CAN BE CHANGED IN THE DESTINATION, BUT THE CHANGES WILL DISAPPEAR WHEN THE LINK IS UPDATED. A LINK IS UPDATED WHEN A FILE IS OPENED OR PRINTED. IF YOU WANT TO UPDATE INFO IN A LINKED OBJECT, DO IT AT THE SOURCE.

· EDITING A DOCUMENT WITH A LINKED OBJECT – EDIT THE SOURCE DOCUMENT

· LINKING IN THE SAME PROGRAM – LINKING DOES NOT HAVE TO BE BETWEEN DIFFERENT PROGRAMS. YOU CAN LINK WITHIN THE SAME PROGRAM BETWEEN FILES.

· EMBEDDING OBJECTS – WHEN AN OBJECT IS EMBEDDED, IT ACTUALLY RESIDES IN BOTH THE SOURCE AND DESTINATION DOCUMENTS. IT IS NOT AUTOMATICALLY UPDATED WHEN THE SOURCE IS UPDATE. HOWEVER, AN EMBEDDED OBJECT ALLOWS YOU TO USE THE EDITING TOOLS OF THE SOURCE DOCUMENT. DOUBLE CLICK ON THE EMBEDDED OBJECT AND THE TOOLS OF THE SOURCE PROGRAM ARE DISPLAYED.

· EDITING A DOCUMENT WITH AN EMBEDDED OBJECT – AN OBJECT EMBEDDED IN A DESTINATION DOCUMENT CAN BE EDITED IN THAT DOCUMENT USING THE TOOLS OF THE SOURCE PROGRAM. YOU DON’T NEED TO RETURN TO THE SOURCE PROGRAM TO USE THE TOOLS. DOUBLE CLICK ON THE OBJECT. YOU WILL HAVE ACCESS TO THE TOOLS AND MENUS.

CHAPTER NINETEEN: CREATING AND FORMATTING TABLES

· TABLES CONTAIN ROWS (RUNNING FROM THE LEFT TO RIGHT) AND COLUMNS (RUNNING FROM THE TOP TO THE BOTTOM). CELLS ARE THE INTERSECTIONS OF ROWS AND COLUMNS.

· CELLS CAN CONTAIN LETTERS, NUMBERS, TEXT, DATA OR FORMULAS. ALL THE FORMATTING COMMANDS ARE AVAILABLE WITHIN TABLES.

· CREATING A TABLE - CHOOSE THE TABLE PULL-DOWN MENU-INSERT TABLE-KEY IN THE NUMBER OF COLUMNS AND ROWS DESIRED. A TABLE WILL APPEAR ON THE DOCUMENT SCREEN. YOU CAN ALSO CREATE A TABLE BY CHOOSING THE INSERT TABLE BUTTON ON THE TOOLBAR. WHEN CHOSEN, A GRID WILL APPEAR. HOLD DOWN THE LEFT BUTTON AND MOVE THE ARROW POINTER DOWN AND ACROSS UNTIL THE CORRECT NUMBER OF COLUMNS APPEAR. WHEN THE TABLE IS PLACED ON THE SCREEN, THE INSERTION POINT IS IN CELL A1. THE LINES THAT FORM THE TABLE ARE CALLED GRIDLINES. WITH THE RULER VISIBLE, TABLE COLUMN MARKERS ARE DISPLAYED. WITH THE SHOW/HIDE COMMAND ON, YOU WILL SEE THE END OF CELL AND END OF ROW MARKERS.

· ENTERING TEXT - KEY OR EDIT TEXT WITH THE INSERTION POINT IN THE DESIRED CELL AS YOU NORMALLY WOULD KEY TEXT. YOU CAN MOVE THE INSERTION POINT TO THE NEXT CELL WITH THE MOUSE OR BY PRESSING THE TAB KEY. SHIFT+TAB WILL MOVE THE INSERTION POINT BACKWARD ONE CELL. IF THE TEXT DOESN’T FIT, IT WRAPS. WHEN YOU HIT ENTER IN A CELL, THE CELL GETS ONE LINE BIGGER. CTRL+TAB MOVES THE INSERTION POINT TO A TAB STOP WITHIN A CELL.

· SELECTING CELLS - THE MOUSE CAN BE USED TO SELECT A SPECIFIC CELL, A GROUP OF CELLS, ROWS, COLUMNS, OR AN ENTIRE TABLE. FROM THE LEFT SIDE OF A CELL, BETWEEN THE LEFT COLUMN BOARDER AND THE END OF THE CELL MARKER OR FIRST CHARACTER IN CELL, IS CALLED THE SELECTION BAR. WHEN THE ARROW POINTER IS POSITIONED IN THE CELL SELECTION BAR, IT TURNS INTO AN ARROW POINTING UP AND TO THE RIGHT. TO SELECT AN INDIVIDUAL CELL, POSITION THE POINTER IN THE SELECTION BAR AT THE LEFT AND CLICK. TO SELECT MORE THAN ONE CELL, DRAG THE MOUSE WHILE HOLDING DOWN THE LEFT BUTTON.

· DELETING A TABLE - TO DELETE JUST THE TEXT, SELECT THE TABLE AND PRESS DELETE UP TO BUT NOT INCLUDING THE PARAGRAPH MARK. TO DELETE THE ENTIRE TABLE, SELECT THE ENTIRE TABLE PLUS THE PARAGRAPH MARK AFTER THE TABLE AND PRESS DELETE.

· FORMATTING A TABLE - (1) ADDING BORDERS - BY DEFAULT, SINGLE GRIDLINES PRINT. IF YOU WANT DIFFERENT LINES, YOU MUST BLOCK THE CELLS AND CREATE BORDERS. SPECIFIC BORDERS CAN BE ADDED TO ONE CELL, A ROW, A COLUMN, A GROUP OF CELLS OR THE ENTIRE TABLE. YOU CAN ALSO ADD SHADING. (2) ADDING SHADING – TO ADD VISUAL APPEAL TO A TABLE, SHADING CAN BE ADDED TO CELLS. SHADING CAN BE ADDED TO SELECTED CELLS FROM THE FORMAT-BORDERS AND SHADING DIALOG BOX WITH THE SHADING TAB SELECTED.

· CHANGING COLUMN WIDTH - ALL COLUMNS ARE EQUAL WHEN A TABLE IS FIRST CREATED. THERE ARE SEVERAL METHODS FOR CHANGING THE WIDTHS. WITH THE MOUSE, POSITION THE POINTER ON THE GRIDLINE SEPARATING THE COLUMNS UNTIL THE INSERTION POINT TURNS INTO A LEFT AND RIGHT POINTING ARROW. HOLD DOWN THE MOUSE BUTTON, DRAG THE COLUMN LINE TO DESIRED LOCATION, THEN RELEASE. (THE COLUMN TO THE RIGHT IS DECREASED). IF YOU KNOW THE EXACT SIZE FOR THE COLUMN, CHOOSE TABLE-CELL HEIGHT/WIDTH AND TYPE THE SIZE.

· CHANGING ALIGNMENT OF TEXT - (DEFAULT IS LEFT) SELECT CELLS, CLICK ON THE DESIRED ALIGNMENT BUTTON ON THE TOOLBAR.

· ALIGNING THE TABLE - (DONE AT CELL HEIGHT/WIDTH BOX) USE THE ROW TAB.

· INSERTING ROWS - INSERT ROWS AT THE TABLE MENU. BY DEFAULT A ROW IS INSERTED ABOVE THE INSERTION POINT LOCATION. IF YOU ARE IN THE LAST CELL, PRESSING TAB WILL ADD ANOTHER ROW.

· INSERTING COLUMNS - CHOOSE TABLE-INSERT COLUMNS

· DELETING ROWS , COLUMNS, AND/OR CELLS - A SPECIFIC CELL, BLOCK IT CHOOSE TABLE-DELETE CELLS-ENTER; A SPECIFIC ROW, SELECT THE ROW, CHOOSE TABLE-DELETE ROWS-ENTER; A SPECIFIC COLUMN, SELECT THE COLUMN, CHOOSE TABLE-DELETE COLUMN

· MERGING CELLS - SELECT CELLS TO BE MERGED, CHOOSE TABLE-MERGE (MAKE SURE THERE ISN’T ANY TEXT IN THE CELLS TO MERGE)

· SPLITTING CELLS - SELECT CELLS TO SPLIT, CHOOSE TABLE-SPLIT

· CUTTING AND PASTING TEXT - SELECT THE CELL(S), ROW(S), OR COLUMN(S), CHOOSE CUT OR COPY BUTTON, MOVE INSERTION POINT TO DESIRED LOCATION, CHOOSE PASTE.

· FORMATTING WITH AUTOFORMAT - (PREDESIGNED TABLE FORMATS) HAVE THE INSERTION POINT WITHIN THE TABLE, CHOOSE TABLE-AUTOFORMAT. SELECT A TABLE FORMAT. YOU CAN MAKE CHANGES TO THE FORMAT BY REMOVING “X’S” FROM THE CHOICES.

· PERFORMING CALCULATIONS - NUMBERS IN TABLES CAN BE CALCULATED. POSITION CURSOR IN CELL FOR THE ANSWER. CHOOSE TABLE-FORMULA. LOOK AT THE FORMULA IN THE BOX TO CHECK TO SEE IF IT IS CORRECT. IF NOT CORRECT, MAKE THE NECESSARY CORRECTIONS. FOUR BASIC OPERATORS CAN BE USED.

· + ADDITION - SUBTRACTION * MULTIPLICATION / DIVISION

CHAPTER 20: FORMATTING WITH STYLES

• SOME DOCUMENTS, SUCH AS COMPANY NEWSLETTERS OR REPORTS, MAY BE CREATED ON A REGULAR BASIS. THESE DOCUMENTS SHOULD MAINTAIN A CONSISTENCY IN FORMATTING EACH TIME THEY ARE CREATED. TO DO THIS, A STYLE CAN BE APPLIED.
• FORMATTING TEXT WITH STYLES – BY DEFAULT, NEW DOCUMENTS ARE BASED UPON A NORMAL TEMPLATE WITH THE NORMAL STYLE APPLIED. THIS MEANS LEFT JUSTIFIED, TIMES NEW ROMAN, 10 OR 12 POINT, SINGLE SPACING, ETC. OTHER TEMPLATE DOCUMENTS CONTAIN DIFFERENT STYLES.
• STYLE COMMAND ON FORMATTING TOOLBAR – THERE ARE STYLE COMMANDS UNDER THE FIRST BUTTON ON THE FORMATTING TOOLBAR. SELECT THE TEXT, CLICK ON THE DOWN POINTING ARROW NEXT TO THE STYLE BUTTON AND MAKE THE DESIRED CHOICE.
• FORMATTING WITH AUTOFORMAT – WORD PROVIDES A VARIETY OF STYLES IN THE NORMAL TEMPLATE DOCUMENT THAT CAN BE APPLIED. OPEN THE DOCUMENT, CHOOSE FORMAT-AUTOFORMAT AND MAKE THE NECESSARY CHOICES. YOU CAN CHOOSE BETWEEN A GENERAL DOCUMENT, LETTER, OR
  E-MAIL. YOU CAN ALSO AUTOFORMAT ALL AT ONCE OR YOU CAN AUTOFORMAT AND REVIEW THE CHANGES. WHEN REVIEWING, A BLUE PARAGRAPH MARK MEANS A STYLE WAS APPLIED TO THAT PARAGRAPH, A RED PARAGRAPH MARK MEANS THE PARAGRAPH MARK WAS DELETED, STRIKETHROUGH MEANS THE TEXT OR SPACES WERE DELETED, UNDERLINE MEANS THE TEXT OR SPACES WERE ADDED, AND A VERTICAL BAR IN THE LEFT MARGIN MEANS THE TEXT OR FORMATTING WAS CHANGED IN THAT LINE. YOU CAN CHANGE THE AUTOFORMAT OPTIONS.
• FORMATTING WITH THE STYLE GALLERY – THE AUTOFORMAT COMMAND WORKS WITH DOCUMENTS BASED ON THE NORMAL TEMPLATE STYLE. WORD ALSO PROVIDES PREDESIGNED STYLES WITH OTHER TEMPLATE DOCUMENTS. YOU CAN USE THE STYLE GALLERY TO APPLY STYLES FROM OTHER TEMPLATES. CHOOSE FORMAT-THEME-STYLE GALLERY BUTTON AND MAKE CHOICE.
• CREATING STYLES – IF ALL THE STYLES IN WORD DON’T CONTAIN THE STYLES YOU WANT, YU CAN CREATE YOUR OWN STYLE. A STYLE CAN BE CREATED IN TWO WAYS. YOU CAN APPLY THE DESIRED FORMATTING INSTRUCTIONS IN A DOCUMENT AND THEN SAVE THOSE INSTRUCTIONS AS A STYLE OR YOU CAN SPECIFY THE INSTRUCTIONS FOR A STYLE WITHOUT APPLYING THEM TO TEXT.
  (1) CREATING A STYLE BY EXAMPLE – POSITION THE INSERTION POINT IN THE TEXT THAT CONTAINS THE DESIRED FORMAT, CLICK ON THE DOWN POINTING ARROW NEXT TO THE STYLE BUTTON, MAKE SURE THE NORMAL STYLE IS SELECTED, KEY A UNIQUE NAME FOR THE STYLE AND PRESS ENTER.
  (2) CREATING A STYLE USING THE STYLE DIALOG BOX – A STYLE CAN BE CREATED BEFORE YOU USE RATHER THAN CREATING IT BY EXAMPLE. DISPLAY THE STYLE DIALOG BOX, CLICK ON NEW, GIVE THE STYLE A NAME AT THE NAME BOX, SPECIFY IF THIS STYLE IS FOR A CHARACTER OR PARAGRAPH, CLICK ON FORMATTING AND MAKE THE DESIRED COMMANDS FOR THE STYLE. WHEN DONE, CLICK OK THEN CHOOSE CLOSE.
• APPLYING A STYLE – A STYLE CAN BE APPLIED IN ONE LOCATION OR SEVERAL LOCATIONS CAN BE SELECTED. YOU CAN USE THE STYLE BUTTON OR CHOOSE FORMAT-STYLE-CLICK ON DESIRED STYLE-APPLY.
• ASSIGNING A SHORTCUT KEY COMBINATION TO A STYLE – CHOOSE FORMAT-STYLE-CLICK ON THE STYLE-CHOOSE MODIFY-SHORTCUT KEY-KEY IN CHOICE-CHOOSE CLOSE.
• MODIFYING A STYLE – OPEN THE DOCUMENT CONTAINING THE STYLE, CHOOSE FORMAT-STYLE-MODIFY-THEN ADD OR DELETE ANY FORMATTING OPTIONS YOU WISH. WHEN FINISHED, CLICK OK.
• REMOVING A STYLE FROM TEXT – THE EASIEST WAY TO DO THIS IS APPLY THE NORMAL STYLE TO THE AREA THAT HAS THE STYLE YOU WISH TO REMOVE.
• RENAMING A STYLE – CHOOSE FORMAT-STYLE-CLICK ON THE DESIRED STYLE-CLICK ON MODIFY-THEN TYPE IN A NEW NAME AT THE NAME BOX, CLICK ON OK.
• DELETING A STYLE –DONE AT THE ORGANIZER COMMAND FROM THE STYLE DIALOG BOX.
• CREATING A CROSS REFERENCE – A CROSS REFERENCE REFERS A READER TO ANOTHER SECTION IN A WORD DOCUMENT. PLACE THE INSERTION POINT WHERE THE CROSS REFERENCE IS TO BE PLACED, KEY IN THE INTRODUCTORY TEXT, CLICK INSERT-CROSS REFERENCE. AT THE CROSS REFERENCE DIALOG BOX, IDENTIFY THE REFERENCE TYPE, WHERE TO REFER, AND THE SPECIFIC TEXT. CLICK THE INSERT BUTTON AND THEN CLICK ON CLOSE.