· WRITING TOOLS - SPELLER, THESAURUS, AND GRAMMAR CHECKER
· THE SPELL CHECKING FUNCTION READS THROUGH THE DOCUMENT AND WILL TRY TO MATCH EACH WORD WITH ONE CONTAINED IN WORD’S DICTIONARY. IF A MATCH IS FOUND, THE WORD IS SKIPPED AND THE NEXT WORD IS CHECKED. IF NO MATCH IS FOUND, THE CHECKER WILL STOP AND SELECT THE WORD FOR CORRECTION.
· SPELLER WILL NOT IDENTIFY WORDS SPELLED CORRECTLY BUT USED INCORRECTLY. THE SPELLER DOES NOT CHECK GRAMMAR. THE GRAMMAR CHECKER IS SET FOR THAT.
· BEFORE USING THE SPELLER, SAVE YOUR FILE. TO ACTIVATE THE SPELLER, CHOOSE TOOLS, SPELLING OR CLICK ON THE SPELLER BUTTON ON THE STANDARD TOOLBAR.
· WHEN THE SPELLER STOPS ON AN UNKNOWN WORD, THE WORD IS DISPLAYED IN THE “NOT IN DICTIONARY” BOX IN THE SPELLING DIALOG BOX.
· THE SPELLING DIALOG BOX CONTAINS SEVERAL OPTIONS: (1) IGNORE - USE THIS IF THE WORD IS SPELLED CORRECTLY. (2) IGNORE ALL - USE THIS IF THIS WORD IS SPELLED CORRECTLY AND IS USED MORE THAN ONCE IN THE DOCUMENT. (3) CHANGE - WHEN AN UNKNOWN WORD IS ENCOUNTERED, A LIST OF SUGGESTIONS IS GIVEN AND THE MOST LIKELY CHOICE IS PLACED IN THE “CHANGE TO” BOX. IF THIS IS THE CORRECT WORD, CLICK ON CHANGE. YOU CAN ALSO DOUBLE CLICK ON THE CORRECT CHOICE TO CHANGE IT IN THE DOCUMENT. IF THIS ISN’T THE CORRECT WORD, SCROLL THROUGH THE LIST TO LOOK FOR THE CORRECT ONE AND THEN CHANGE TO THAT ONE. (4) CHANGE ALL - IF YOU WANT TO CHANGE THAT WORD IN OTHER LOCATIONS IN THE DOCUMENT, CHOOSE CHANGE ALL. (5) ADD - IF THERE IS A WORD YOU USE FREQUENTLY AND IT IS NOT CONTAINED IN THE DICTIONARY, YOU CAN ADD IT TO THE DICTIONARY. (6) SUGGEST - BY DEFAULT, SUGGESTIONS ARE DISPLAYED. YOU CAN CHANGE THE SETUP SO NO SUGGESTIONS ARE DISPLAYED UNTIL YOU CLICK ON SUGGESTIONS. (7) AUTOCORRECT - CERTAIN COMMONLY MISSPELLED WORDS WILL AUTOMATICALLY BE CORRECTED AS YOU TYPE THEM (EXAMPLE: THE). YOU CAN ADD WORDS TO THIS LIST. (8) OPTIONS - GIVES A LIST OF CHOICES TO CUSTOMIZE THE SPELLER.
· EDITING WHILE SPELL CHECKING - IF YOU NOTICE A SENTENCE YOU WANT TO CHANGE OR NO SUGGESTIONS ARE GIVEN AND YOU KNOW THE CORRECT WORD, YOU CAN TEMPORARILY LEAVE THE SPELLER AND MAKE CHANGES IN YOUR DOCUMENT AND THEN RETURN TO THE SPELLER. JUST MOVE THE MOUSE POINTER TO LOCATION IN DOCUMENT AND CLICK AT DESIRED LOCATION. AT THIS POINT, MAKE YOUR CORRECTIONS AND THEN CLICK ON “START” BUTTON TO RESUME SPELL CHECKING.
· CHANGING SPELLING AND GRAMMAR OPTIONS – TOOLS-OPTIONS-SPELLING AND GRAMMAR TAB AND MAKE CHANGES.
· USING AUTOTEXT – AUTOTEXT IS SIMILAR TO THE AUTOCORRECT FEATURE. IT IS USEFUL FOR ITEMS SUCH AS ADDRESSES, COMPANY LOGOS, LISTS, STANDARD TEXT, OR A CLOSING TO A LETTER.
· SAVING AN AUTOTEXT ENTRY – TO SAVE AN AUTOTEXT ENTRY, KEY THE DESIRED TEXT, APPLYING ANY NECESSARY FORMATTING, SELECT THE TEXT, AND THE CHOOSE INSERT-AUTOTEXT AND THEN CLICK NEW. AT THE CREATE AUTOTEXT DIALOG BOX, KEY A SHORT NAME FOR THE TEXT; CLICK ON OK.
· INSERTING AN AUTOTEXT ENTRY – AN AUTOTEXT ENTRY CAN BE INSERTED IN A DOCUMENT BY KEYING THE NAME OF THE AUTOTEXT AND THEN PRESSING THE ENTER KY, WITH AN OPTION FROM THE AUTOTEXT SIDE MENU; OR AT THE AUTOCORRECT DIALOG BOX WITH THE AUTOTEXT TAB SELECTED. TO INSERT AN AUTOTEXT ENTRY WITH THE ENTER KEY, KEY THE NAME GIVEN TO THE AUTOTEXT ENTRY AND THEN PRESS THE ENTER KEY. TO INSERT AN AUTOTEXT ENTRY WITH THE SHORTCUT KEY (F3), KEY THE NAME GIVEN THE AUTOTEXT ENTRY AND PRESS F3. TO INSERT AN ENTRY WITH THE AUTOTEXT SIDE MENU, CLICK INSERT, POINT TO AUTOTEXT, POINT TO NORMAL AT THE SIDE MENU AND THEN CLICK THE DESIRED AUTOTEXT ENTRY.
· EDITING AN AUTOTEXT ENTRY – AN ENTRY CAN BE EDITED BY INSERTING THE ENTRY IN THE DOCUMENT, MAKING THE CHANGES AND THEN SAVE IT AGAIN WITH THE SAME AUTOTEXT ENTRY NAME.
· DELETING AN AUTOTEXT ENTRY – CHOOSE INSERT-AUTOTEXT AND SCROLL DOWN TO THE DESIRED AUTOTEXT ENTRY TO DELETE. CLICK ON ITS NAME AND CLICK ON DELETE.
· USING THE THESAURUS - USED TO FIND SYNONYMS AND ANTONYMS FOR WORDS. HAVE THE INSERTION POINT WITHIN THE DESIRED WORD AND CHOOSE TOOLS, THESAURUS. MAKE YOUR SELECTION IN THE MEANINGS BOX AND CHOOSE REPLACE.
· WITH WORD’S FIND FUNCTION, YOU CAN LOOK FOR A SPECIFIC WORD, WORDS, SERIES OF LETTERS, OR FORMATTING WITHIN A DOCUMENT. ONCE WORD FINDS IT, YOU CAN DELETE OR EDIT AS NEEDED.
· FINDING TEXT - YOU CAN ENTER UP TO 256 CHARACTERS IN THE “FIND WHAT” BOX AND THE FIND DIALOG BOX. A SEARCH BEGINS AT THE POSITION OF THE INSERTION POINT AND WILL SEARCH TO THE END OF THE DOCUMENT AND THEN START AT THE BEGINNING AND SEARCH THROUGH TO THE STARTING POINT. WORD WILL KEEP A LIST OF THE RECENTLY SEARCHED ITEMS. CLICK ON THE DOWN POINTING ARROW TO SEE THIS LIST.
· CHOOSING FIND CHECK BOX OPTIONS - THE FIND DIALOG BOX CONTAINS A VARIETY OF CHECK BOX OPTIONS. TO DISPLAY THESE OPTIONS, CLICK ON MORE AT THE FIND BOX. (1) MATCH CASE - EXACTLY MATCHES THE SEARCH CASE (2) FIND WHOLE WORDS ONLY - FINS WHOLE WORD, NOT PARTS OF OTHER WORDS (3) USE WILDCARDS - SEARCH FOR WILDCARDS, SPECIAL CHARACTERS, OR SPECIAL OPERATORS (4) SOUNDS LIKE - MATCH WORDS THAT SOUND ALIKE BUT ARE SPELLED DIFFERENTLY. (EX: KNOW AND NO)
· CHOOSING A FIND DIRECTION - DEFAULT SETTING IS ALL. TO CHANGE, CHOOSE SEARCH AT THE FIND DIALOG BOX AND MAKE CHOICE. (UP OR DOWN)
· FINDING FORMATTING - YOU CAN SEARCH FOR CHARACTER AND/OR PARAGRAPH FORMATTING. YOU CAN REPLACE FORMAT CODES WITH OTHER CODES OR WITH NOTHING AT ALL TO DELETE THEM. IF IT IS JUST A FORMATTING CODE NOT RELATED TO SPECIFIC TEXT, AT THE FIND DIALOG BOX, CLICK ON FORMAT AND MAKE CHOICE FOR TYPE OF FORMATTING (PARAGRAPH, FONT, ETC.) AND CHOOSE THE FORMATTING YOU ARE SEARCHING FOR.
· FINDING AND REPLACING TEXT - WITH WORD’S FIND AND REPLACE FEATURE, YOU CAN LOOK FOR SPECIFIC CHARACTERS OR FORMATTING AND REPLACE THEM WITH OTHER CHARACTERS OF FORMATTING.
· CONDUCTING A FIND AND REPLACE - CHOOSE EDIT-REPLACE. AT THE REPLACE DIALOG BOX, KEY IN THE TEXT OR CLICK ON FORMAT TO PUT IN SEARCH CASE. CHOOSE REPLACE WITH AND KEY IN TEXT OR PUT IN NEW FORMAT. CHOOSE FIND NEXT IF YOU WANT TO MAKE THE DECISION TO REPLACE OR NOT OR CLICK ON REPLACE ALL TO REPLACE ALL OCCURRENCES AT ONCE.
· FINDING AND REPLACING SPECIAL CHARACTERS - YOU CAN FIND AND REPLACE SPECIAL CHARACTERS LIKE PARAGRAPH MARKS, TAB CHARACTERS, BLANK SPACES, AND MUCH MORE WHEN YOU CHOOSE THE SPECIAL BUTTON AT THE BOTTOM OF THE FIND DIALOG BOX. IF YOU WANT OT FIND OR REPLACE SPECIAL CHARACTERS, TURNING ON THE NONPRINTING CHARACTERS IS HELPFUL.
· WHEN STARTING A SEARCH, MAKE SURE THERE ARE NO FORMATTING CODES IN THE FORMAT BOX (UNLESS YOU ARE LOOKING FOR THEM). TO DELETE THEM, CLICK ON NO FORMATTING AT THE FIND DIALOG BOX BEFORE CONDUCTING THE FIND
· FINDING SPECIFIC DOCUMENTS – TO SEARCH FOR DOCUMENTS CONTAINING SPECIFIC TEXT, DISPLAY THE OPEN DIALOG BOX, KEY THE TEXT FOR WHICH YOU ARE SEARCHING IN THE TEXT OR PROPERTY TEXT BOX AND THEN CLICK THE FIND NOW BUTTON. WORD SEARCHES THROUGH THE LIST OF FILES AND THEN DISPLAYS ONLY THOSE DOCUMENTS CONTAINING THE SPECIFIED TEXT.
· BY DEFAULT, TABS ARE SET EVERY ½ INCH ON THE RULER. THERE ARE TICK MARKS UNDER THE RULER INDICATING THE LOCATION OF THE TABS. SOMETIMES THESE SETTINGS ARE APPROPRIATE AND SOMETIMES THEY DON’T FIT YOUR NEEDS.
· THE RULER CAN BE USED, TOGETHER WITH THE MOUSE, TO SET, MOVE, AND/OR DELETE TABS.
· BY DEFAULT, TABS ARE SET EVERY ½ INCH. TINY VERTICAL LINES ALONG THE BOTTOM OF THE RULER INDICATE THESE DEFAULT TABS.
· THE SMALL BUTTON AT THE LEFT SIDE OF THE RULER IS CALLED THE TAB ALIGNMENT BUTTON. CLICK ON THIS BUTTON TO DISPLAY THE DIFFERENT TYPES OF TABS.
· SETTING A TAB (ON THE RULER) - MOVE THE MOUSE TO THE LOCATION (AT THE BOTTOM OF THE RULER) AND CLICK WITH THE LEFT BUTTON (MAKE SURE IT IS THE CORRECT TAB TYPE). THIS WILL PLACE A TAB AT THAT LOCATION AND DELETE THE EXISTING TABS TO THE LEFT OF THE NEW TAB. THE TAB FORMATTING IS PLACED IN THE PARAGRAPH MARK. TO SEE A SPECIFIC MEASUREMENT IN RELATION TO THE MARGINS AND THE TAB LOCATION, HOLD DOWN THE ALT KEY AND PLACE AND/OR DRAG THE TAB ICON ON THE RULER. DRAGGING THEM WITH THE MOUSE CAN MOVE TABS.
· SETTING A TAB (TAB DIALOG BOX) - CHOOSE FORMAT, TABS TO GET TO THE TAB DIALOG BOX. TYPE IN MEASUREMENT IN THE TAB STOP POSITION BOX. MAKE SURE YOU CHOOSE THE CORRECT TAB TYPE. CLICK ON SET TO PLACE A TAB.
· DELETING A TAB - ON THE RULER, HOLD DOWN LEFT BUTTON WHILE ON THE TAB LOCATION AND DRAG THE ICON INTO THE DOCUMENT, RELEASE BUTTON. AT THE TAB DIALOG BOX, MOVE HIGHLIGHT BAR TO DESIRED TAB SETTING AND PRESS CLEAR.
· DOT LEADERS - THESE ARE PERIOD SYMBOLS THAT APPEAR BETWEEN TAB SETTINGS. AFTER SETTING TABS AT THE TAB DIALOG BOX, CLICK IN THE LEADER BOX ON THE TAB SETTING NUMBER YOU WANT THE LEADERS TO APPEAR IN FRONT OF.
· YOU CAN SET VERTICAL BARS TO APPEAR BETWEEN COLUMNS OF TABULATED TEXT. THESE ARE CALLED BARS. THEY ARE SET AT THE TAB DIALOG BOX. CHOOSE FORMAT-TAB, TYPE IN THE LOCATION, CHOOSE BAR, CLICK ON SET.
· VISUALLY ALIGNING COLUMNS – COLUMNS OF TEXT OR DATA IN A DOCUMENT ARE USUALLY CENTERED BETWEEN THE LEFT AND RIGHT MARGINS TO PROVIDE A BALANCED LOOK. IF YOU DO NOT KNOW THE MEASUREMENTS FOR SETTING TABS FOR COLUMNS OF TEXT TRY VISUALLY CENTERING WITH THE RULER.
· SOME DOCUMENTS MAY NEED TO BE HEAVILY REVISED, AND THESE REVISIONS MAY INCLUDE DELETING, MOVING, OR COPYING BLOCKS OF TEXT.
· DELETING A BLOCK OF TEXT - WHEN YOU ARE DELETING JUST A FEW CHARACTERS, IT IS EASIEST TO USE THE DELETE OR BACKSPACE KEY. TO DELETE MORE TEXT, SELECT THE TEXT, PRESS DELETE OR CHOOSE EDIT, CUT OR CLICK ON THE CUT COMMAND ON THE TOOLBAR. TO BRING BACK THE DELETED TEXT, CHOOSE UNDO OR CLICK ON THE PASTE COMMAND (IF YOU USED CUT).
· CLIPBOARD – WHEN TEXT IS SELECTED AND THE DELETE KEY IS PRESSED, IT IS GONE PERMANENTLY (UNLESS YOU HIT UNDO). WHEN TEXT IS CUT, IT IS PLACED IN A TEMPORARY STORAGE AREA CALLED THE CLIPBOARD. THE CLIPBOARD HOLDS 12 ITEMS.
· MOVING A BLOCK OF TEXT - SELECT THE TEXT, CHOOSE EDIT-CUT, OR CLICK ON THE CUT BUTTON. MOVE THE INSERTION POINT TO THE NEW LOCATION FOR THE TEXT AND CHOOSE EDIT-PASTE OR CLICK ON THE PASTE BUTTON. REMEMBER WHEN SELECTED TEXT IS CUT, IT IS PLACED IN THE CLIPBOARD UNTIL OTHER TEXT IS INSERTED OR THE DOCUMENT IS EXITED. THIS WILL ALLOW YOU TO PASTE THE CONTENTS OF THE CLIPBOARD INTO THE DOCUMENT AS MANY TIMES AS YOU WISH (NOT JUST ONE TIME). YOU CAN MOVE TEXT WITH THE MOUSE. SELECT THE TEXT, PLACE THE MOUSE ON THE SELECTED TEXT, HOLD DOWN THE LEFT BUTTON (NOTICE THE FOLDER ON THE TAIL OF THE POINTER, DRAG TO NEW LOCATION AND RELEASE THE MOUSE BUTTON)
· COPYING A BLOCK OF TEXT - SELECT TEXT, CHOOSE EDIT-COPY OR CLICK ON COPY BUTTON, MOVER INSERTION POINT TO DESIRED LOCATION, CHOOSE EDIT-PASTE OR CLICK ON THE PASTE BUTTON. TO COPY WITH THE MOUSE, SELECT THE TEXT, PLACE MOUSE ON THE SELECTED TEXT, HOLD DOWN THE CTRL KEY, THEN HOLD DOWN THE LEFT HAND BUTTON (NOTICE THE FOLDER WITH THE PLUS SYMBOL), DRAG TO NEW LOCATION FOR COPY, RELEASE THE MOUSE THEN THE CTRL KEY.
· DEFAULT, A DOCUMENT FILLS THE ENTIRE SCREEN. WHEN YOU OPEN ANOTHER DOCUMENT, IT GOES RIGHT ON TOP OF THE FIRST ONE. THE FIRST ONE IS STILL OPEN. TO SEE WHAT DOCUMENTS ARE CURRENTLY OPEN, CHOOSE THE WINDOW PULL-DOWN MENU AND ALL OF THE OPEN DOCUMENTS ARE DISPLAYED AT THE BOTTOM OF THE MENU. THE DOCUMENT NAME WITH THE U BY IT IS THE ACTIVE ONE (HAS THE INSERTION POINT OR IS VISIBLE ON THE SCREEN). TO MOVE TO ANOTHER DOCUMENT, CLICK ON ITS NAME.
· CLOSING MULTIPLE WINDOWS – HOLD DOWN THE SHIFT KEY, CHOOSE THE FILE PULL-DOWN MENU – CLOSE ALL.
· SPLITTING A WINDOW - WITH THE SPLIT COMMAND, YOU CAN DIVIDE A WINDOW INTO 2 PAGES. CHOOSE WINDOW - SPLIT. TO REMOVE THE SPLIT, CHOOSE WINDOW - REMOVE SPLIT.
· ARRANGING WINDOWS - IF YOU HAVE MORE THAN ONE DOCUMENT OPEN, YOU CAN USE THE ARRANGE ALL OPTION FROM THE WINDOW MENU TO VIEW A PORTION OF ALL OPEN DOCUMENTS.
· SIZING WINDOWS - YOU CAN USE THE MAXIMIZE, MINIMIZE, AND RESTORE BUTTONS IN THE UPPER RIGHT CORNER OF THE ACTIVE DOCUMENT. MAXIMIZE MINIMIZE RESTORE
· IF YOU ARRANGE ALL OPEN DOCUMENTS, THEN CLICK ON THE MAXIMIZE BUTTON IN THE ACTIVE DOCUMENT, THE ACTIVE DOCUMENTS EXPANDS TO FILL THE SCREEN. TO RETURN THE ACTIVE DOCUMENT BACK TO THE SIZE BEFORE, CLICK ON THE RESTORE BUTTON. IF YOU CLICK ON THE MINIMIZE ICON IN THE ACTIVE DOCUMENT, IT IS REDUCED TO AN ICON AT THE BOTTOM. TO RESTORE, DOUBLE CLICK ON IT.
· CUTTING AND PASTING TEXT BETWEEN WINDOWS - WITH SEVERAL DOCUMENT OPEN, YOU CAN EASILY MOVE, COPY, AND/OR PASTE TEXT FROM ONE DOCUMENT TO ANOTHER. HAVE BOTH DOCUMENTS OPEN, BLOCK THE TEXT TO BE COPIED OR CUT, MOVE TO THE OTHER DOCUMENT, PLACE INSERTION POINT AT DESIRED LOCATION, CHOOSE PASTE.
· INSERTING DATE AND TIME - CHOOSE INSERT-DATE AND TIME-DOUBLE CLICK ON DESIRED FORMAT. THE DATE IS ACTUALLY INSERTED AS A CODE EVEN THOUGH IT APPEARS AS NORMAL TEXT. IF YOU CHOOSE UPDATE AUTOMATICALLY AT THE BOTTOM OF THE DATE AND TIME DIALOG BOX, IF THE DOCUMENT IS OPENED ON ANOTHER DATE, THE DATE IS UPDATED.
· HIGHLIGHTING TEXT – AS PEOPLE READ INFORMATION IN BOOKS, MAGAZINES, ETC., CERTAIN TEXT MAY BE HIGHLIGHTED TO DRAW ATTENTION. TO HIGHLIGHT, CLICK ON THE HIGHLIGHT ICON ON THE FORMATTING TOOLBAR. THE MOUSE TURNS INTO A HIGHLIGHTER. DRAG THROUGH THE TEXT TO HIGHLIGHT. YOU CAN HIGHLIGHT IN DIFFERENT COLORS. CLICK ON THE BUTTON TO TURN IT OFF. TO REMOVE, SELECT THE HIGHLIGHTED TEXT, CLICK ON HIGHLIGHT.
· USING TEMPLATES – WORD HAS INCLUDED A NUMBER OF TEMPLATE DOCUMENTS THAT ARE FORMATTED FOR SPECIFIC USES. EACH WORD DOCUMENT IS BASED ON A TEMPLATE DOCUMENT WITH THE NORMAL TEMPLATE. TEMPLATES AND WIZARDS ARE AT THE FILE-NEW DIALOG BOX. TEMPLATES ARE BASIC FORMAT. WIZARDS ACTUALLY CREATE A DOCUMENT FOR YOU.
· CREATING NEWSPAPER COLUMN - NEWSPAPER COLUMNS CONTAIN TEXT THAT FLOWS UP AND DOWN. WHEN THE FIRST COLUMN ON THE PAGE IS FILLED, THE INSERTION POINT MOVES TO THE TOP OF THE TEXT COLUMN ON THE SAME PAGE. WHEN A PAGE OF COLUMNS IS FULL, THE INSERTION POINT MOVES TO THE TOP OF THE COLUMN ON THE NEXT PAGE. NEWSPAPER COLUMNS CAN BE CREATED FROM THE BUTTON BAR (EQUAL SIZE) OR FROM THE FORMAT PULL-DOWN MENU UNDER THE COLUMNS COMMAND. YOU CAN HAVE AS MANY COLUMNS AS THERE IS ROOM FOR. (THEY MUST BE AT LEAST .5 INCHES IN WIDTH)
· COLUMNS BUTTON - CLICK ON BUTTON, HOLD DOWN LEFT MOUSE BUTTON, DRAG THE MOUSE DOWN AND TO THE RIGHT TO CHOOSE THE NUMBER OF COLUMNS, THEN RELEASE MOUSE BUTTON. (THIS CAN BE DOWN BEFORE OR AFTER TYPING). IF THE DOCUMENT CONTAINS A TITLE THAT NEEDS TO SPAN THE ENTIRE PAGE, POSITION THE INSERTION POINT AT THE FIRST LINE OF THE COLUMNS, CHOOSE INSERT-BREAK-CONTINUOUS-OK OR YOU CAN BLOCK THE TEXT TO BE PLACED IN COLUMNS.
· COLUMNS DIALOG BOX - (EQUAL OR UNEQUAL COLUMNS) CHOOSE FORMAT- COLUMNS-FOR EQUAL WIDTHS-KEY IN THE NUMBER OF COLUMNS IN THE TEXT BOX. YOU CAN ALSO CLICK ON ONE OF THE PRESETS. IF YOU WANT UNEQUAL COLUMN WIDTHS, CHOOSE # OF COLUMNS THEN CLICK ON EQUAL COLUMN WIDTHS TO REMOVE THE "X" AND TURN IT OFF. CLICK SPECIFIC COLUMN TO CHANGE AND TYPE IN SIZE. YOU CAN ALSO CHANGE THE SPACING BETWEEN COLUMNS. BY DEFAULT, COLUMN FORMATTING IS APPLIED TO THE ENTIRE DOCUMENT. IF YOU WANT IT TO START AT A SPECIFIC POINT WITHIN THE DOCUMENT, CLICK ON APPLIED TO BOX AND CHOOSE "THIS POINT FORWARD". A LINE THAT SETS OFF THE COLUMNS AND ADDS VISUAL SEPARATION CAN BE INSERTED BETWEEN COLUMNS AT THE DIALOG BOX.
· INSERTING A COLUMN AND/OR PAGE BREAK - WHEN FORMATTING TEXT INTO COLUMNS, WORD AUTOMATICALLY BREAKS THE COLUMNS TO FIT THE PAGES. AT TIMES, THIS BREAK MAY OCCUR IN AN UNDESIRABLE LOCATION. POSITION THE INSERTION POINT, CHOOSE INSERT, BREAK, COLUMN BREAK.
· EDITING TEXT IN COLUMNS - USE THE MOUSE TO MOVE AROUND TO EDIT.
· REMOVING COLUMN FORMATTING - HAVE INSERTION POINT WITHIN COLUMNS, CLICK ON THE COLUMNS BUTTON, CLICK ON ONE COLUMN
· CHANGING COLUMN WIDTHS AND SPACING - USING THE RULER, POSITION ARROW ON RIGHT OR LEFT EDGE OF MARKER UNTIL IT TURNS INTO A DOUBLE HEADED ARROW, HOLD DOWN THE LEFT MOUSE BUTTON AND DRAG TO THE NEW LOCATION, RELEASE.
· BALANCING COLUMNS ON PAGE - POSITION INSERTION POINT AT THE END OF THE TEXT IN THE LAST COLUMN OF SECTION YOU WANT TO BALANCE, CHOOSE INSERT-BREAK-CONTINUOUS
· APPLYING STYLES – A WORD DOCUMENT BY DEFAULT IS BASED ON THE NORMAL TEMPLATE. THIS NORMAL STYLE IS APPLIED TO TEXT BY DEFAULT. THIS INCLUDES THINGS LIKE FONT TYPE, SIZE, STYLE, LEFT ALIGNMENT, SINGLE SPACING, ETC. THE STYLE BUTTON IS THE FIRST BUTTON ON THE FORMATTING TOOLBAR. CHOOSE THE TEXT, CLICK ON THE DOWN POINTING ARROW ON THE STYLE BUTTON AND MAKE CHOICE.
CHAPTER 10: CREATING HEADERS AND FOOTERS
· TEXT CAN BE CREATED THAT PRINTS AT THE TOP AND/OR BOTTOM OR EACH OR ON CERTAIN PAGES. THEY ARE CALLED HEADERS AT THE TOP OF A PAGE AND A FOOTER AT THE BOTTOM OF A PAGE.
· CREATING A HEADER - CHOOSE VIEW, HEADER AND FOOTER. WORD AUTOMATICALLY CHANGES THE VIEWING MODE TO PAGE LAYOUT, DIMS THE TEXT IN THE DOCUMENT, AND INSERTS A PANE WHERE THE HEADER OR FOOTER IS ENTERED AND DISPLAYS THE HEADER/FOOTER TOOLBAR.
· BY DEFAULT, THE INSERTION POINT IS INSERTED IN THE HEADER PANE. KEY THE HEADER TEXT,. THE ENTIRE FORMATTING COMMANDS ARE AVAILABLE FOR USE. CHOOSING CLOSE WILL CAUSE THE HEADER/FOOTER TO DISAPPEAR OR BE DIMMED. IF YOU WERE PREVIOUSLY IN THE NORMAL VIEWING MODE, YOU WILL RETURN TO THE NORMAL VIEWING MODE. IF YOU WERE IN PAGE LAYOUT, YOU WILL GO BACK TO PAGE LAYOUT. HEADERS/FOOTERS DO NOT APPEAR IN NORMAL MODE. THEY ARE DIMMED BUT PRESENT IN PAGE LAYOUT.
· CREATING A FOOTER - CLICK ON VIEW, HEADER AND FOOTER. AT THE PANE, CHOOSE THE SWITCH BETWEEN HEADER AND FOOTER COMMAND ON THE TOOLBAR.
· FORMATTING A HEADER OR FOOTER - HEADERS/FOOTERS DO NOT TAKE ON THE CHARACTER FORMATTING OF THE DOCUMENT. YOU MUST FORMAT THE HEADER/FOOTER TO BE THE SAME AS THE DOCUMENT. A HEADER/FOOTER CONTAINS 3 ALIGNMENT SETTINGS. THE DEFAULT IS LEFT. PRESS TAB ONCE FOR CENTERED MATERIAL, PRESS TAB TWICE TO GET RIGHT ALIGNED TEXT.
· EDITING A HEADER/FOOTER - DOUBLE CLICK WITHIN THE HEADER/FOOTER AND MAKE CHANGES.
· DELETING A HEADER/FOOTER - DOUBLE CLICK WITHIN THE HEADER/FOOTER, SELECT THE TEXT AND DELETE.
· POSITIONING A HEADER/FOOTER - BY DEFAULT, A HEADER/FOOTER PRINTS .5 INCHES FROM THE EDGE OF THE PAGE. YOU CAN CHANGE THIS FROM THE PAGE SETUP DIALOG BOX ON THE HEADER/FOOTER TOOLBAR. CLICK IN THE MARGINS TAB, CHOOSE HEADER OR FOOTER AND TYPE IN MEASUREMENT.
· CREATING DIFFERENT HEADERS/FOOTERS IN A DOCUMENT - YOU CAN CREATE A UNIQUE HEADER/FOOTER ON THE FIRST PAGE, OMIT A HEADER/FOOTER ON THE FIRST PAGE, CREATE DIFFERENT HEADERS/FOOTERS FOR ODD AND EVEN PAGES OR CREATE DIFFERENT HEADERS/FOOTERS FOR SECTIONS. A) FIRST PAGE - AT HEADER/FOOTER PANE, CHOOSE THE PAGE SETUP COMMAND. CHOOSE THE LAYOUT TAB, THEN CHOOSE DIFFERENT FIRST PAGE, CHOOSE OK. KEY IN INFO FOR FIRST PAGE HEADER. CLICK ON SHOW NEXT BUTTON AND KEY IN THE INFO FOR THE REST OF THE HEADERS THEN CHOOSE CLOSE. B) ODD/EVEN HEADERS/FOOTERS - FROM PAGE SETUP BOX, CHOOSE LAYOUT TAB, CHOOSE DIFFERENT ODD AND EVEN, CHOOSE OK. TYPE IN ODD HEADER/FOOTER INFO, CLICK ON SHOW NEXT, KEY IN INFO FOR EVEN HEADER/FOOTER. CHOOSE CLOSE. C) HEADERS/FOOTERS IN DIFFERENT SECTIONS - USE THE INSERT, BREAK, SECTION BREAK COMMAND TO END AND START A NEW SECTION. CREATE HEADERS/FOOTERS AS NORMAL.
· INSERTING PAGE NUMBERING - PAGE NUMBERS CAN BE ADDED WITH OPTIONS FROM THE PAGE NUMBERING DIALOG BOX FROM THE INSERT PULL DOWN MENU, PAGE NUMBERING OR THE HEADER/FOOTER PANE. CHOOSE INSERT, PAGE NUMBERS. THE POSITION OPTION HAS 2 CHOICES -TOP OR BOTTOM OF PAGE. THE ALIGNMENT OPTION GIVES THE CHOICES OF THE MARGINS.
· NUMBERS WILL APPEAR ON ALL PAGES. YOU CAN PREVENT IT FROM PRINTING ON THE FIRST PANE.
· DELETING PAGE NUMBERING - USE SAME METHOD AS DELETING A HEADER/FOOTER.
· CHANGING PAGE NUMBERING FORMAT - AT THE PANE NUMBER FORMAT BOX, YOU CAN CHANGE THE NUMBERING FORMAT, ADD CHAPTER NUMBERING, AND SPECIFY WHERE YOU WANT PAGE NUMBERING TO BEGIN AND IN WHAT SECTIONS YOU WANT PAGE NUMBERING TO APPEAR.
CHAPTER 11:
CREATING FOOTNOTES AND ENDNOTES:
· FOOTNOTE - AN EXPLANATORY NOTE OR REFERENCE PRINTED AT THE BOTTOM OF THE PAGE
· ENDNOTE - EXPLANATORY NOTE PRINTED AT END OF THE DOCUMENT (OR SEPARATE PAGE)
· PARTS OF A FOOTNOTE - THE NOTE REFERENCE NUMBER IS INSERTED IN THE DOCUMENT AT THE LOCATION WHERE THE NOTE IS REFERENCED AND THE INFO ABOUT THE BOOK OR MAGAZINE IS TYPED AT THE BOTTOM OF THE PAGE WHERE THE SUPERSCRIPTED NUMBER APPEARS.
· CREATING FOOTNOTES/ENDNOTES - POSITION INSERTION POINT AT THE LOCATION IN DOCUMENT WHERE THE REFERENCE NUMBER IS TO APPEAR, CHOOSE INSERT, FOOTNOTE. AT THE FOOTNOTE AND ENDNOTE BOX, MAKE SURE YOU HAVE THE ONE YOU WANT AND CHOOSE OK. AT THE PANE, KEY THE TEXT. WHEN FINISHED, CHOOSE OK.
· WHEN CREATING FOOTNOTES, WORD NUMBERS FOOTNOTES WITH ARABIC NUMBERS (1, 2, 3, ETC.). IF YOU PRESS THE ENTER KEY AFTER KEYING THE TEXT, FOOTNOTES WILL BE SEPARATED BY A BLANK LINE (DOUBLE SPACE). IF YOU DO NOT WANT FOOTNOTE TEXT SEPARATED BY A BLANK LINE, DO NOT PRESS THE ENTER KEY AFTER KEYING TEXT.
· PRINTING FOOTNOTES AND ENDNOTES - WHEN A DOCUMENT CONTAINING FOOTNOTES/ENDNOTES IS PRINTED, WORD AUTOMATICALLY REDUCES THE NUMBER OF TEXT LINES ON A PAGE BY THE NUMBER OF LINES IN THE FOOTNOTE(S) PLUS 2 LINES FOR SPACING BETWEEN THE TEXT AND THE FOOTNOTE.
· WORD SEPARATES THE FOOTNOTES FROM THE TEXT WITH A 2-INCH SEPARATOR LINE
· VIEWING AND EDITING FOOTNOTES AND ENDNOTES - IN NORMAL VIEWING MODE, FOOTNOTES/ENDNOTES DO NOT DISPLAY. CHANGE THE MODE TO PAGE LAYOUT. FOOTNOTES/ENDNOTES WILL APPEAR ON THE SCREEN. TO EDIT A FOOTNOTE/ENDNOTE, DOUBLE CLICK ON THE REFERENCE NUMBER.
· FINDING FOOTNOTES OR ENDNOTES - YOU CAN USE THE GO TO COMMAND TO MOVE TO A SPECIFIC FOOTNOTE. CHOOSE EDIT, GO TO, CHOOSE GO TO WHAT, THEN FOOTNOTE, CHOOSE ENTER FOOTNOTE NUMBER, KEY THE NUMBER, CHOOSE GO TO, THEN CLOSE THE GO TO BOX.
· MOVING, COPYING, OR DELETING FOOTNOTES - IF A REFERENCE NUMBER IS DELETED, ALL FOOTNOTES/ENDNOTES REMAINING IN THE DOCUMENT ARE AUTOMATICALLY RENUMBERED. TO MOVE A FOOTNOTE, SELECT THE REFERENCE MARK (NUMBER), CHOOSE EDIT, CUT. POSITION THE INSERTION POINT AT LOCATION WHERE YOU WANT THE REFERENCE NUMBER TO BE INSERTED. CHOOSE EDIT, PASTE. YOU CAN ALSO MOVE A REFERENCE NUMBER TO A NEW LOCATION BY DRAGGING IT.
· CUSTOMIZING SETTINGS - WHEN A FOOTNOTE/ENDNOTE PANE IS VISIBLE, A VIEW TEXT BOX DISPLAYS AT THE UPPER LEFT CORNER. BY DEFAULT, THERE IS A 2-INCH SEPARATOR LINE. CLICK ON BOX AND CHOOSE FOOTNOTE SEPARATOR AND ADJUST ACCORDINGLY. IF A FOOTNOTE CONTINUES ACROSS MORE THAN ONE PAGE, WORD INSERTS A CONTINUATION SEPARATOR LINE BETWEEN THE NOTE AND DOCUMENT TEXT. YOU CAN EDIT THIS. YOU CAN CHANGE SO THAT FOOTNOTES PRINT RIGHT BELOW TEXT (PLACES, CHANGE NUMBER FORMAT AT INSERT, FOOTNOTE BOX).
· CONVERTING FOOTNOTES/ENDNOTES - CHOOSE INSERT, FOOTNOTE. CHOOSE OPTIONS, AT NOTE OPTIONS CHOOSE CONVERT.