CHAPTER 21: SORTING AND SELECTING

· THE WORD PROGRAM CONTAINS SOME DATABASE FUNCTIONS. THESE ALLOW YOU TO ALPHABETIZE DATA OR ARRANGE INFO NUMERICALLY.

· YOU CAN SORT TEXT IN PARAGRAPHS, TEXT IN ROWS IN TABLES OR RECORDS IN A DATA SOURCE.

· ALPHANUMERIC: SPECIAL SYMBOLS FIRST, NUMBERS SECOND, LETTERS THIRD.

· NUMERIC: TEXT IN NUMERIC ORDER AND IGNORES ANY ALPHABETIC TEXT. SYMBOLS PERTAINING TO NUMBERS ($, %, ., AND -) ARE RECOGNIZED.

· DATE: SORTS DATES THAT ARE EXPRESSED IN COMMON DATE FORMAT SUCH AS 0-5-15-99 OR 05/15/99 OR MAY 15, 1999 OR 15 MAY 1999.

· SORTING TEXT IN PARAGRAPHS – TEXT IN PARAGRAPHS CAN BE SORTED BY THE FIRST CHARACTER OF ANY WORD. THIS CHARACTER CAN BE A NUMBER, A SYMBOL OR A LETTER. PARAGRAPHS CAN BE SORTED EITHER ALPHANUMERICALLY, NUMERICALLY OR BY DATE. YOU CAN SORT THE ENTIRE DOCUMENT OR SELECTED PARAGRAPHS. OPEN THE DOCUMENT, CHOOSE TABLE-SORT TEXT. MAKE SURE PARAGRAPHS DISPLAYS IN THE SORT BY TEXT BOX AND THE DESIRED TYPE OF SORT IS SELECTED. WHEN WORD SORTS PARAGRAPHS THAT ARE SEPARATED BY TWO HARD RETURNS, THE HARD RETURNS ARE REMOVED AND INSERTED AT THE BEGINNING OF THE DOCUMENT. IF YOU WANT TO SORT BY A SPECIFIC WORD, SELECT THE PARAGRAPHS, CHOOSE TABLE-SORT-OPTIONS-SORT BY AND HIT THE SPACEBAR. THEN AT THE SORT TEXT DIALOG BOX, CHOOSE BY THE SECOND WORD.

· SORTING TEXT BY COLUMNS – COLUMNS CAN BE SORTED ALPHABETICALLY OR NUMERICALLY. TABS MUST SEPARATE THE TEXT IN COLUMNS IN ORDER TO USE THE SORT COMMAND. WORD SORTS BY FIELDS. TEXT AT THE LEFT MARGIN IS AT FIELD ONE; FIELD 2 AT THE FIRST TAB STOP; ETC. OPEN THE DOCUMENT, CHOOSE TABLE-SORT TEXT. WORD CONSIDERS EACH COLUMN AS A FIELD. MAKE SURE THAT THE DESIRED FIELD TO SORT BY IS IN THE SORT BY BOX. ALSO CHECK THE TYPE OF SORT (ASCENDING OR DESCENDING) YOU CAN SORT BY MORE THAN ONE FIELD IF NECESSARY. YOU CAN TELL WORD TO IGNORE THE HEADER ROW.

· SORTING TEXT IN TABLES – BE IN THE TABLE, CHOOSE TABLE-SORT. TURN ON HEADER ROW COMMAND IF YOU HAVE ONE. SET UP SORTING OPTIONS.

· SORTING RECORDS IN A DATA SOURCE - OPEN THE DATA SOURCE AND TURN ON THE DATABASE TOOLBAR. BE IN THE COLUMN TO SORT AND CHOOSE ASCENDING OR DESCENDING BUTTON ON THE TOOLBAR. THIS IS JUST A WORD TABLE.

· YOU CAN ALSO SORT RECORDS AT THE QUERY OPTIONS DIALOG BOX WITH THE SORT RECORDS TAB SELECTED. OPEN A MAIN DOCUMENT, AND THEN CLICK ON THE MAIL MERGE HELPER TOOLBAR. CHOOSE QUERY OPTIONS UNDER STEP 3.

CHAPTER 22: CREATING OUTLINES, MASTER DOCUMENTS AND SUBDOCUMENTS

· WORD’S OUTLINING FEATURE WILL FORMAT HEADINGS WITHIN A DOCUMENT AS WELL AS LET YOU VIEW FORMATTED HEADINGS AND BODY TEXT IN A DOCUMENT. WITH THE OUTLINING FEATURE YOU CAN SEE AN OVERVIEW OF A DOCUMENT BY COLLAPSING PARTS OF A DOCUMENT SO THAT ONLY THE HEADINGS SHOW. WITH HEADINGS COLLAPSED, YOU CAN PERFORM SUCH EDITING FUNCTIONS AS MOVING OR DELETING SECTIONS OF A DOCUMENT.

· CREATING AN OUTLINE – TO CREATE AN OUTLINE, YOU IDENTIFY PARTICULAR HEADINGS AND SUBHEADINGS WITHIN A DOCUMENT AS CERTAIN HEADING LEVELS. THE OUTLINE VIEW IS USED TO ASSIGN PARTICULAR HEADING LEVELS TO TEXT. WHEN IN THE OUTLINE VIEW, PARAGRAPHS ARE IDENTIFIED BY OUTLINE SELECTION SYMBOLS THAT APPEAR IN THE SELECTION BAR AT THE LEFT OF THE SCREEN. A PLUS SYMBOL MEANS THAT SUBTEXT APPEARS BELOW THE HEADING. A HYPHEN INDICATES THAT NO SUBTEXT APPEARS BELOW THE HEADING. A SQUARE INDICATES THE PARAGRAPH IS NORMAL TEXT.

· ASSIGNING HEADINGS – WHEN A DOCUMENT IS DISPLAYED IN OUTLINE VIEW, THE OUTLINING TOOLBAR DISPLAYS BELOW THE FORMATTING TOOLBAR. USE BUTTONS ON THIS TOOLBAR TO ASSIGN VARIOUS LEVEL HEADINGS AND OUTLINE NUMBERS TO PARAGRAPHS. WHEN YOU INITIALLY DISPLAY A DOCUMENT IN THE OUTLINING VIEW, EACH PARAGRAPH IS IDENTIFIED AS NORMAL TEXT. USE THE BUTTONS ON THE OUTLINING TOOLBAR TO CHANGE. THE TWO COMMON BUTTONS ARE PROMOTE AND DEMOTE. YOU CAN ALSO PROMOTE OR DEMOTE BY DRAGGING THE OUTLINE SELECTION SYMBOL.

· COLLAPSING AND EXPANDING OUTLINE HEADINGS – ONE OF THE MAJOR BENEFITS OF WORKING IN THE OUTLINE VIEW IS THE ABILITY TO SEE A CONDENSED OUTLINE OF YOUR DOCUMENT WITHOUT ALL OF THE TEXT IN BETWEEN HEADINGS OR SUBHEADINGS. TO COLLAPSE, BE NEXT TO THE MAIN HEADING TO JUST SHOW THE HEADING LEVELS AND NO TEXT AND CLICK ON THE MINUS BUTTON (COLLAPSE). TO SHOW THE TEXT WITHIN A COLLAPSED SECTION, BE ON THAT SECTION AND CLICK THE PLUS (EXPAND). TO SHOW JUST CERTAIN LEVELS (1 – 7) CLICK ON THE APPROPRIATE LEVEL NUMBER TO VIEW.

· ORGANIZING AN OUTLINE – YOU CAN USE THE OUTLINE FEATURE TO REARRANGE YOUR DOCUMENT. ONCE YOU COLLAPSE A DOCUMENT TO JUST SHOW THE DIFFERENT LEVEL OF HEADINGS, YOU CAN USE THE MOVE UP OR DOWN BUTTONS TO REARRANGE THE SECTIONS.

· NUMBERING AN OUTLINE – HEADINGS IN AN OUTLINE CAN BE AUTOMATICALLY NUMBERED WITH OPTIONS FROM THE BULLETS AND NUMBERING DIALOG BOX WITH THE OUTLINE NUMBERED TAB SELECTED. IF HEADINGS IN AN OUTLINE ARE MOVED, INSERTED OR DELETED, THE HEADINGS ARE AUTOMATICALLY NUMBERED BY WORD. SELECT THE HEADINGS, CHOOSE FORMAT-BULLETS AND NUMBERING-OUTLINE NUMBERED TAB AND CHOOSE THE DESIRED NUMBERING METHOD.

· DOCUMENT MAPPING – WORD 2000 INCLUDES A DOCUMENT MAP FEATURE YOU CAN USE TO NAVIGATE EASILY IN A DOCUMENT AND KEEP TRACK OF YOUR LOCATION. THE DOCUMENT MAP FEATURE DISPLAYS ANY HEADINGS THAT ARE FORMATTED WITH WORD’S HEADING STYLES OR OUTLINE LEVEL PARAGRAPH FORMAT. THE DOCUMENT MAP IS A SEPARATE PANE. TO CHANGE TO THE DOCUMENT MAP, CLICK ON THE DOCUMENT MAP BUTTON ON THE STANDARD TOOLBAR (BY THE SHOW/HIDE COMMAND) OR VIEW-DOCUMENT MAP. IF WORD’S HEADING STYLES HAVE BEEN APPLIED IN THE DOCUMENT, SOME OF THE SAME OPTIONS THAT ARE ON THE OUTLINING TOOLBAR ARE AVAILABLE FOR USE. POSITION THE MOUSE ON A HEADING IN THE DOCUMENT PANE AND RIGHT CLICK.

· CREATING A MASTER DOCUMENT AND SUBDOCUMENTS – FOR PROJECTS CONTAINING A VARIETY OF PARTS OR SECTIONS SUCH AS A REFERENCE GUIDE OR BOCK, CONSIDER USING A MASTER DOCUMENT. A MASTER DOCUMENT CONTAINS A NUMBER OF SEPARATE DOCUMENTS CALLED SUBDOCUMENTS. A MASTER DOCUMENT MAY BE USEFUL IF SEVERAL PEOPLE ARE WORKING ON A PROJECT TOGETHER. EACH PERSON P0REPARAES A DOCUMENT FOR THEIR PART OF THE PROJECT AND THEN THE DOCUMENTS ARE INCLUDED IN A MASTER DOCUMENT. A MASTER DOCUMENT ALLOWS FOR EASIER EDITING. RATHER THAN OPENING A LARGE DOCUMENT FOR EDITING, YOU CAN OPEN A SUBDOCUMENT, MAKE CHANGES, AND THOSE CHANGES ARE REFLECTED IN THE MASTER DOCUMENT. TO CREATE A MASTER DOCUMENT, CHANGE TO OUTLINE VIEW, MAKE SURE THE MASTER DOCUMENT VIEW BUTTON IS ACTIVE, MAKE SURE HEADING LEVEL STYLES ARE APPLIED TO HEADINGS IN THE DOCUMENT, SELECT THE HEADING AND TEXT TO BE DIVIDED INTO A SUBDOCUMENT, CLICK THE CREATE SUBDOCUMENT BUTTON ON THE OUTLINING TOOLBAR. WORD CREATES A SUBDOCUMENT FOR EACH HEADING AT THE TOP LEVEL WITHIN THE SELECTED TEXT. SAVE THE MASTER DOCUMENT IN THE SAME MANNER AS A NORMAL DOCUMENT. WORD AUTOMATICALLY ASSIGNS A NAME FOR EACH SUBDOCUMENT. WHEN YOU OPEN THE MASTER DOCUMENT, THERE WILL BE HYPERLINKS TO THE SUBDOCUMENTS SO YOU CAN QUICKLY GO TO THEM.

CHAPTER 23: CREATING FILL-IN FORMS

• MANY BUSINESSES USE PREPRINTED FORMS THAT ARE GENERALLY FILLED IN BY HAND, WITH A TYPEWRITER, OR USING A COMPUTER. WITH WORD'S FORM FEATURE, YOU CAN CREATE YOUR OWN FORMS, ELIMINATING THE NEED FOR PREPRINTED FORMS.
• CREATING A FORM - IN WORD, A FORM IS A PROTECTED DOCUMENT THAT INCLUDES FIELDS WHERE INFORMATION IS ENTERED. A FORM CONTAINS FORM FIELDS THAT ARE LOCATIONS IN THE DOCUMENT WHERE ONE OF THREE THINGS IS PERFORMED; TEXT IS ENTERED, A CHECK BOX IS TURNED ON OR OFF, OR INFORMATION IS SELECTED FROM A DROP-DOWN LIST. THERE ARE 3 BASIC STEPS FOR CREATING A FORM: (1) CREATE A FORM DOCUMENT (2) INSERT FORM FIELDS WHERE INFORMATION IS TO BE ENTERED AND (3) SAVE THE FORM AS A PROTECTED DOCUMENT.
• CREATING THE FORM TEMPLATE - A FORM IS CREATED AS A TEMPLATE SO THAT ANYONE WHO FILL IN THE FORM IS WORKING ON A COPY OF THE FORM, NOT THE ORIGINAL. WORD PROVIDES A FORM TOOLBAR WITH BUTTONS THAT ALLOW YOU TO CREATE A TEXT BOX, CHECK BOX, OR OTHER FORM FIELDS INTO A FORM TEMPLATE. A FORM IS CREATED BASED ON THE DEFAULT TEMPLATE AND THEN SAVED AS A PROTECTED TEMPLATE DOCUMENT.
• BUTTONS ON THE FORM TOOLBAR - TEXT FORM FIELD, CHECK BOX FORM FIELD, DROP=DOWN FORM FIELD, FORM FIELD OPTIONS.
• CHANGING FILE LOCATIONS - BY DEFAULT, WORD SAVES TEMPLATE DOCUMENTS IN A TEMPLATES SUBFOLDER. TO CHANGE THE DEFAULT LOCATION, CHOOSE TOOLS-OPTIONS-FILE LOCATIONS AND MAKE CHANGE.
• CREATING A FORM DOCUMENT - CHOOSE FILE-NEW-GENERAL TAB-=BLANK DOCUMENT-TEMPLATE-OK. JUST TYPE THE DESIRED TEXT WHILE PLACING THE TYPE OF FORM FIELD AT THE DESIRED LOCATIONS. CHOOSE TOOLS-PROTECT DOCUMENT. YOU CAN GIVE IT A PASSWORD IF YOU WISH.
• FILLING IN A FORM DOCUMENT - AFTER A TEMPLATE FORM DOCUMENT IS CREATED, PROTECTED AND SAVED, THE TEMPLATE CAN BE USED TO CREATE A PERSONALIZED FORM DOCUMENT. WHEN YOU OPEN A FORM TEMPLATE THAT HAS BEEN PROTECTED, THE INSERTION POINT IS AUTOMATICALLY PLACED IN THE FIRST FIELD. KEY IN THE INFORMATION AND HIT TAB TO MOVE TO THE NEXT FIELD.
• PRINTING A FORM - PRINT THE FILLED-IN FORM IN THE NORMAL MANNER. IF YOU ARE USING A PREPRINTED FORM, TO PRINT ONLY THE DATA, CHOOSE TOOLS-OPTIONS-PRINTING TAB-PRINT DATA ONLY IN FORMS.
• EDITING A FORM TEMPLATE - OPEN THE TEMPLATE AS A TEMPLATE, UNPROTECT IT, MAKE THE CHANGES, THEN PROTECT AGAIN BEFORE SAVING.
• CUSTOMIZING FORM FIELD OPTIONS - A DROP-DOWN LIST, TEXT BOX, OR CHECK BOX FORM FIELD IS INSERTED IN A DOCUMENT WITH DEFAULT OPTIONS. YOU CAN CHANGE THESE DEFAULT OPTIONS FOR EACH FORM FILES. OPTIONS AT THE DROP-DOWN FORM FIELD OPTIONS DIALOG BOX CAN BE USED TO CREATE FORM FIELDS WITH DROP-DOWN LISTS.
• CREATING FORM FIELDS WITH DROP DOWN LISTS - THESE LISTS ARE USED SO PEOPLE CAN CHOOSE SPECIFIC OPTIONS. HAVE THE INSERTION POINT WHERE YOU WANT THE DROP-DOWN LIST, CHOOSE DROP-DOWN FORM FIELD AND AT THE DIALOG BOX, CREATE THE DESIRED CHOICES.
• CHANGING CHECK BOX OPTIONS - CHECK BOX FORM FIELD OPTIONS CAN BE CHANGED AT THE CHECK BOX FORM FIELD OPTIONS. YOU CAN CHANGE THE SIZE OF THE FONT FOR THE CHECK BOX.
• CREATING TABLES IN A FORM TEMPLATE - A TABLE CAN BE VERY USEFUL WHEN CREATING A FORM WITH FORM FIELDS. A TABLE CAN BE CUSTOMIZED TO CREATE A BUSINESS FORM. CHOOSE THE DRAW TABLE BUTTON ON THE FORMS TOOLBAR AND CREATE THE TABLE. THEN CREATE THE FORM.

CHAPTER 24: WORKING WITH SHARED DOCUMENTS

• A PRIVATE NETWORK REFERRED TO AS AN INTRANET CAN CONNECT COMPUTERS WITHIN A COMPANY. WITHIN THIS SYSTEM, PEOPLE CAN SEND DOCUMENTS THAT MAY BE REVIEWED BY NUMEROUS PEOPLE. THERE MAY BE NUMEROUS CHANGES MADE TO THIS DOCUMENT.
• TRACKING CHANGES TO A DOCUMENT - WHEN THE TRACKING FEATURE IS ON, DELETED TEXT IS NOT REMOVED; IT DISPLAYS WITH A LINE THRU IT. ADDED TEXT WILL APPEAR IN A DIFFERENT COLOR. WORD USES A DIFFERENT COLOR FOR DIFFERENT USERS TO IDENTIFY THE AUTHOR OF THE CHANGES. TURN ON THE TRACKING FEATURE BY CLICKING THE TRACK CHANGES BUTTON ON THE REVIEWING TOOLBAR. YOU CAN VIEW INFORMATION ABOUT THE CHANGE BY POSITIONING THE MOUSE ON THE TRACKED INFORMATION.
• MOVING TO THE NEXT/PREVIOUS CHANGE - IN LONGER DOCUMENTS CONTAINING SEVERAL CHANGES, USE BUTTONS ON THE REVIEWING TOOLBAR TO MOVE THE INSERTION POINT TO A CHANGE IN THE DOCUMENT. YOU CAN CLICK ON NEXT OR PREVIOUS CHANGE TO HIGHLIGHT THE DESIRED LOCATION.
• ACCEPTING/REJECTING CHANGES - CHANGES MADE TO A DOCUMENT CAN BE ACCEPTED OR REJECTED. YOU CAN MOVE THE CHANGE AND THEN CLICK ON ACCEPT OR REJECT CHANGE.
• INSERTING COMMENTS - IF YOU WANT TO MAKE A COMMENT IN A DOCUMENT YOU ARE CREATING OR READING, POSITION THE INSERTION POINT AT THE LOCATION FOR THE COMMENT, CHOOSE INSERT-COMMENT. A COMMENT PANE WILL APPEAR. TYPE IN THE INFORMATION AND CLICK ON CLOSE.
• VIEWING COMMENT TEXT - IF YOU TURN ON THE DISPLAY OF THE NONPRINTING CHARACTERS OR HIDDEN TEXT, THE COMMENT MARK IS VISIBLE IN THE DOCUMENT.
• DELETING A COMMENT - DELETE A COMMENT IN THE SAME MANNER AS A FOOTNOTE OR ENDNOTE IS DELETED. SELECT THE COMMENT MARK AND PRESS THE DELETE KEY.
• PRINTING A COMMENT - TO PRINT JUST THE COMMENTS, CHOOSE FILE-PRINT AND CHOOSE COMMENTS UNDER PRINT WHAT. TO PRINT THE COMMENTS ALONG WITH THE DOCUMENT, CHOOSE TOOLS-OPTIONS-PRINT TAB AND CLICK ON COMMENTS. UNDER INCLUDE WITH DOCUMENT.
• SENDING AND ROUTING DOCUMENTS – WHEN SEVERAL PEOPLE ARE WORKING ON INDIVIDUAL DOCUMENTS THAT WILL LATER BE COMBINED INTO ONE LARGE DOCUMENT, SENDING AND ROUTING MAY BE HELPFUL.
• SENDING A DOCUMENT – TO SEND A DOCUMENT AS AN OUTLOOK E-MAIL MESSAGE, OPEN THE DOCUMENT IN WORD, AND THEN CLICK THE E-MAIL BUTTON ON THE STANDARD TOOLBAR. YOU CAN ALSO CHOOSE FILE-SEND TO-MAIL RECIPIENT.
• ROUTING A DOCUMENT – ROUTING A DOCUMENT DIFFERS FROM SENDING A DOCUMENT IN THAT THE FIRST RECIPIENT RECEIVES THE DOCUMENT, MAKES COMMENTS OR CHANGES, AND THEN SENDS IT TO THE NEXT PERSON ON THE LIST. TO ROUTE A DOCUMENT, OPEN THE DOCUMENT, CLICK FILE-SEND TO- AND THEN CLICK ROUTING RECIPIENT. AT THE ROUTING SLIP DIALOG BOX, CLICK THE ADDRESS BUTTON AND THE ADDRESS BUTTON AND THE ADDRESS DIALOG BOX WILL SHOW. AT THE ADDRESS BOOK DIALOG BOX, DOUBLE CLICK THE NAME OF EACH RECIPIENT IN THE ORDER THEY ARE TO RECEIVE THE DOCUMENT.
• SENDING A DOCUMENT ON A “ROUND TRIP” – IF YOU SEND A DOCUMENT ON THE COMPANY INTRANET, THE PERSON RECEIVING THE DOCUMENT WILL PROBABLY OPEN AND EDIT THE DOCUMENT I THE APPLICATION IN WHICH IT WAS CREATED. IF THE PERSON DOESN’T HAVE THAT APPLICATION, SAVE THE DOCUMENT IN HTML FILE FORMAT. TO DO THIS, CHOOSE FILE-SAVE AS A WEB PAGE. THE RECEIVER OF THE DOCUMENT NOW CAN OPEN THIS FILE IN THEIR WEB BROWSER.
• CREATING A TEMPLATE – A DOCUMENT THAT WILL BE USED IN THE FUTURE AS A FRAMEWORK FOR OTHER DOCUMENTS CAN BE SAVED AS A TEMPLATE. TO SAVE A DOCUMENT AS A TEMPLATE, CHOOSE FILE-SAVE AS AND AT THE FILE TYPE TEXT BOX, CHOOSE DOCUMENT TEMPLATE.
• CREATING MULTIPLE VERSIONS OF A DOCUMENT – USE WORD’S VERSIONING FEATURE TO SAVE MULTIPLE VERSIONS OF A DOCUMENT IN THE SAME DOCUMENT. THIS SAVES DISK SPACE BECAUSE ON THE DIFFERENCES BETWEEN THE VERSIONS ARE SAVED., NOT THE ENTIRE DOCUMENT. CREATING VERSIONS IS USEFUL IN A SITUATION WHERE YOU WANT TO MAINTAIN THE ORIGINAL DOCUMENT AND USE IT AS A “BASELINE” TO COMPARE WITH FUTURE VERSIONS OF THE DOCUMENT.
• SAVING A VERSION OF A DOCUMENT – CHOOSE FILE-VERSION. THIS DISPLAYS THE VERSIONS IN (DOCUMENT NAME) DIALOG BOX. AT THIS DIALOG BOX, CLICK THE SAVE NOW BUTTON. AT THE NEXT DIALOG BOX, KEY IN COMMENTS THAT WILL HELP YOU KNOW WHAT THIS VERSION IS. WHEN A DOCUMENT HAS DIFFERENT VERSIONS, A VERSIONS ICON WILL DISPLAY AT THE RIGHT SIDE OF THE STATUS BAR. TO SEE A LIST OF ALL THE VERSIONS, DOUBLE CLICK ON THIS VERSIONS BUTTON.
• SAVING A VERSION AS A SEPARATE DOCUMENT – IF YOUR TRY TO SAVE AND EARLIER VERSION, THE SAVE AS DIALOG BOX WILL DISPLAY. IT DOESN’T MATTER IF YOU CHOOSE SAVE OR SAVE AS. THE SAVE AS DIALOG BOX APPEARS SO YOU WILL NOT OVERWRITE THE ORIGINAL.
• DELETING A VERSION – DELETE A VERSION OF A DOCUMENT A THE VERSIONS IN (DOCUMENT NAME) DIALOG BOX.

CHAPTER 25: CREATING SPECIALIZED TABLES AND INDEXES

• A BOOK, TEXTBOOK, REPORT, OR MANUSCRIPT OFTEN INCLUDES SECTIONS SUCH AS A TABLE OF CONTENTS, INDEX, AND TABLE OF FIGURES IN THE DOCUMENT. CREATING THESE SECTIONS CAN BE TEDIOUS IF DONE MANUALLY. WITH WORD, THESE FUNCTION CAN BE AUTOMATED TO CREATE THE SECTIONS QUI
• CREATING A TABLE OF CONTENTS – TEXT TO BE INCLUDED IN A TABLE OF CONTENTS CAN BE IDENTIFIED BY APPLYING A HEADING STYLE OR TEXT CAN BE MARKED AS A FIELD ENTRY.
• MARKING TABLE OF CONTENTS ENTRIES AS STYLES – MARK THE HEADINGS AND SUBHEADINGS WITH HEADING 1 AND HEADING 2 FROM THE STYLE BUTTON ON THE FORMATTING TOOLBAR. PUT IN A BLANK PAGE IN THE DESIRED DOCUMENT, TURN ON PAGE NUMBERING, CHOOSE INSERT-TABLE AND INDEXES-CLICK ON THE TABLE OF CONTENTS TAB AND CHOOSE OK. THE ENTRIES BECOME HYPERLINKS TO MOVE QUICKLY TO THAT AREA.
• UPDATING OR REPLACING A TABLE OF CONTENTS – IF YOU MAKE CHANGES TO A DOCUMENT AFTER COMPILING A TABLE OF CONTENTS, YOU CAN EITHER UPDATE THE EXISTING TABLE OF CONTENTS OR REPLACE THE TABLE OF CONTENTS WITH A NEW ONE. TO UPDATE, POSITION THE INSERTION POINT ANYWHERE IN THE TABLE OF CONTENTS, AND PRESS F9. YOU CAN UPDATE THE PAGE NUMBERS ONLY OR ENTIRELY REPLACE THE TABLE OF CONTENTS.
• DELETING A TABLE OF CONTENTS – JUST SELECT THE TABLE OF CONTENTS AND PRESS DELETE.
• THE REST OF THE INDEXES AND TABLES WORK IN A SIMIALR FASHION

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