CHAPTER 1: PREPARING A POWERPOINT PRESENTATION

• POWERPOINT IS A PRESENTATION GRAPHICS PROGRAM THAT YOU CAN USE TO ORGANIZE AND PRESENT INFORMATION.
• A PRESENTATION PREPARED IN PowerPoint CAN BE RUN DIRECTLY ON THE COMPUTER OR PRINTED OUT
• CREATING A POWERPOINT PRESENTATION – PowerPoint PROVIDES SEVERAL METHODS. YOU CAN USE THE AUTOCONTENT WIZARD, PRE-DESIGNED TEMPLATES OR YOU CAN CHOOSE A BLANK PRESENTATION.
• UNDERSTANDING THE POWERPOINT WINDOW – THE WINDOW DISPLAYS MANY OF THE ELEMENTS THAT ARE SIMILAR TO THE OTHER MICROSOFT APPLICATIONS. (1) TITLE BAR – NAME OF FILE (2) MENU BAR – COMMANDS GROUPED INTO OPTIONS (3) STANDARD TOOLBAR – CONTAINS BUTTONS FOR THE MOST FREQUENTLY USED COMMANDS. (4) FORMATTING TOOLBAR – BUTTONS FOR THE MOST FREQUENTLY USED FORMATTING COMMANDS. (5) DRAWING TOOLBAR – USED TO DRAW LINES, ARCS AND SHAPES. (6) VIEW TOOLBAR - USE TO CHANGE VIEW FROM ONE SLIDE, TO SEVERAL SLIDES, VIEW AS OUTLINE AND ALSO USED TO RUN A PRESENTATION. (7) OUTLINE/SLIDE PANE – THE PANE AT THE LEFT CONTAINS 2 TABS – OUTLINE AND SLIDE TO VIEW EACH. (8) TASK PANE – ON RIGHT SIDE, IT SHOWS DIFFERENT COMMANDS THAT CAN BE USED AT THE CURRENT TIME. YOU CAN CLICK ON THE DOWN POINTING ARROW HEAD TO SEE CHOICES (DESIGN SLIDE LAYOUT, SLIDE TRANSITION, ETC.)
• CREATING A PRESENTATION USING A TEMPLATE – WHEN STARTING POWERPOINT, CHOOSE NEW FROM DESIGN TEMPLATE ON THE TASK PANE, AND THEN CHOOSE DESIRED TEMPLATE DESIGN.
• PLACEHOLDERS – EACH SLIDE CONTAINS PLACEHOLDERS FOR TEXT AND/OR OTHER ELEMENTS. CLICK ON THE PLACEHOLDER AND KEY THE TEXT OR INSERT THE ELEMENT.
• PRINTING A PRESENTATION – A PRESENTATION CAN BE PRINTED IN A VARIETY OF FORMATS; A SPECIFIC NUMBER OF SLIDES, A COPY OF A SPECIFIC NUMBER OF SLIDES FOR HANDOUTS, EACH SLIDE AT THE TOP WITH NOTES PRINTED AT THE BOTTOM, OR TOPICS IN OUTLINE FORM. USE THE PRINT WHAT OPTION AT THE PRINT DIALOG BOX. PRINT SLIDES IN BLACK AND WHITE.
• SAVING A PRESENTATION – CHOOSE FILE-SAVE
• CLOSING A PRESENTATION – CHOOSE FILE-CLOSE
• PLANNING A PRESENTATION WITH THE AUTOCONTENT WIZARD – THE WIZARD WILL HELP YOU IN THE PLANNING AND ORGANIZING OF YOUR PRESENTATION. YOU RESPOND TO CERTAIN QUESTIONS AND BASED ON YOUR ANSWERS, YOU ARE PRESENTED WITH SLIDES CONTAINING INFORMATION ON HOW TO ORGANIZE THE PRESENTATION.
• OPENING A PRESENTATION DOCUMENT – A SAVED PRESENTATION CAN BE OPENED BY CHOOSING FILE-OPEN.
• VIEWING A PRESENTATION DURING CREATION AND EDITING – POWERPOINT PROVIDES A VARIETY OF VIEWING OPTIONS FROM THE VIEW DROP DOWN MENU. (1) NORMAL – THIS VIEW DISPLAYS AN OUTLINE, SLIDE, AND NOTES. (2) SLIDE SORTER – SHOWS SEVERAL SLIDES ON THE SCREEN AT ONCE. (4) SLIDE SHOW - USED TO RUN THE PRESENTATION. YOU CAN ALSO CHOOSE THESE VIEWS AT THE VIEW BAR AT THE LOWER LEFT OF THE SCREEN ABOVE THE DRAWING TOOLBAR AND STATUS BAR.
• RUNNING A SLIDE SHOW – ON THE COMPUTER, YOU CAN RUN THE SLIDE SHOW MANUALLY, ADVANCE SLIDES AUTOMATICALLY OR SET UP A SLIDE SHOW TO RUN CONTINUOUSLY. (1) MANUALLY – CLICK ON FIRST SLIDE IN SLIDE SORTER VIEW. CLICK ON SLIDE SHOW ON VIEW BAR OR FROM VIEW PULL DOWN MENU. TO MOVE BETWEEN SLIDES, CLICK ON THE MOUSE. (2) AUTOMATICALLY – SLIDES IN A SLIDE SHOW CAN BE ADVANCED AUTOMATICALLY AFTER A SPECIFIC NUMBER OF SECONDS. TO DO THIS, SPECIFY HOW MANY SECONDS AT THE SLIDE TRANSITION DIALOG BOX. AT THE SLIDE SORTER VIEW, CHOOSE SLIDE SHOW-TRANSITION. YOU CAN APPLY TO A PARTICULAR SLIDE OR ALL OF THE SLIDES IN THE SHOW. SELECT THE FIRST SLIDE AND CLICK ON SLIDE SHOW ON THE VIEW TOOLBAR (3) RUNNING A SHOW CONTINUOUSLY – CHOOSE SLIDE SHOW-SET UP SHOW AND CLICK ON LOOP CONTINUOUSLY UNTIL “ESC”.
• USING THE PEN DURING A PRESENTATION – DURING A PRESENTATION, THE SLIDE SHOW MENU ICON WILL APPEAR IN THE LOWER LEFT. POINT TO THIS BUTTON AND RIGHT CLICK-CHOOSE PEN AND YOU CAN DRAW ON THE SLIDES.
• ADDING TRANSITION AND SOUND EFFECTS – A TRANSITION IS HOW A SLIDE IS REMOVED FROM THE SCREEN AND THE NEXT SLIDE IS PRESENTED. INTERESTING TRANSITIONS CAN BE ADDED LIKE BLINDS, BOXES, CHECKERBOARDS, ETC. CHOOSE THE SLIDE TRANSITION OPTION ON THE TASK PANE.
• CREATING A PRESENTATION IN OUTLINE/SLIDES VIEW – AT THE OUTLINE VIEW, YOU CAN CREATE A PRESENTATION BY USING THE PROMOTE AND DEMOTE BUTTONS TO MOVE IN BETWEEN DIFFERENT LEVELS. TURN ON THE OUTLINING TOOLBAR AND USE THE CORRECT BUTTONS.
• MANAGING FILES IN POWERPOINT – FILE MANAGEMENT TASKS IN POWERPOINT ARE PERFORMED FOLLOWING THE SAME BASIC STEPS AS USED IN WORD.
  
  

CHAPTER 2: MODIFYING A PRESENTATION AND USING HELP

• EDITING SLIDES – TEXT WITHIN INDIVIDUAL SLIDES CAN BE INSERTED OR DELETED, SLIDES CAN BE DELETED, SLIDES CAN BE INSERTED, AND SLIDES CAN BE REARRANGED.
• INSERTING AND DELETING TEXT IN SLIDES – OPEN THE PRESENTATION CHANGE TO THE DESIRED VIEW, CLICK ON LOCATION TO EDIT TEXT, MAKE CHANGES. IF NECESSARY, YOU CAN SELECT TEXT TO WORK WITH IT ALL AT ONCE.
• INSERTING AND DELETING SLIDES – IN SLIDE SORTER, CLICK ON THE SLIDE TO DELETE, PRESS DELETE. YOU CAN ALWAYS USE UNDO TO BRING IT BACK. A NEW SLIDE CAN BE INSERTED AT THE SLIDE SORTER VIEW. CLICK ON SLIDE THAT NEW SLIDE WILL COME AFTER, CLICK ON NEW SLIDE AND FORMAT AS NECESSARY.
• FIND AND REPLACE – WORKS THE SAME AS OTHER PROGRAMS
• SPELL CHECK – WORKS THE SAME AS OTHER PROGRAMS
• REARRANGING TEXT IN SLIDES – USE CUT AND PASTE. YOU CAN CUT AND PASTE WITHIN AND BETWEEN SLIDES.
• REARRANGING SLIDES – (SLIDE SORTER VIEW) POSITION ARROW POINTER ON SLIDE TO MOVE, HOLD DOWN LEFT BUTTON, DRAG TO DESIRED LOCATION, RELEASE. NOTICE THE BLANK VERTICAL LINE TO CHECK FOR LOCATION WHEN RELEASED.

CHAPTER 3: FORMATTING SLIDES

• FORMATTING A PRESENTATION – PowerPoint PROVIDES A VARIETY OF PRESENTATION TEMPLATES. THESE TEMPLATES CONTAIN FORMATTING PROVIDED BY THE PROGRAM. IN SOME SITUATIONS, YOU WILL WANT TO CHANGE OR ENHANCE THE FORMATTING OF A SLIDE. FORMATTING CAN BE APPLIED TO SPECIFIC TEXT IN A SLIDE OR CAN BE APPLIED TO AN OBJECT BOX. ALL OF THE COMMANDS FROM THE PULL DOWN MENUS AND THE TOOLBARS ARE AVAILABLE FOR USE ON TEXT AND OBJECTS ON SLIDES.
• CREATING A NEW LINE – SOME OF THE AUTO LAYOUTS ARE DESIGNED TO CREATE BULLETED LISTS. WHEN YOU HIT ENTER, A NEW BULLET IS ADDED. IF YOU WISH TO ADD ANOTHER LINE WITHOUT THE BULLET, PRESS SHIFT + ENTER TO MOVE DOWN WITHOUT THE BULLET.
• FORMATTING SLIDES – FORMATTING TEXT INA SLIDE IS DONE USING THE SAME FUNCTIONS AS WORD (BOLD, UNDERLINE, ITALICS, FONTS, ETC.)
• YOU CAN CHANGE COLOR SCHEMES
• FORMATTING WITH A MASTER SLIDE – A PowerPoint TEMPLATE PROVIDES YOU WITH FORMATTING. YOU MAY ALSO CUSTOMIZE THE FORMATTING. IF YOU DO CUSTOMIZE, PowerPoint’s MASTER SLIDE CAN BE VERY HELPFUL IN REDUCING THE STEPS NECESSARY TO FORMAT ALL THE SLIDES IN THE PRESENTATION. IF YOU KNOW IN ADVANCE THAT YOU WANT TO CHANGE THE FORMATTING OF SLIDES, DISPLAY THE MASTER SLIDE, MAKE THE CHANGES, THEN CREATE THE PRESENTATION. IF THE PRESENTATION EXISTS, EDIT THE PRESENTATION IN A MASTER SLIDE. ANY CHANGES MADE WILL AFFECT ALL SLIDES. TO DISPLAY THE MASTER SLIDE, CHANGE TO SLIDE VIEW, POSITION THE INSERTION POINT ON THE SLIDE VIEW BUTTONS ON THE VIEW TOOLBAR, HOLD DOWN THE SHIFT KEY, THEN CLICK MOUSE. THIS WILL DISPLAY THE MASTER SLIDE. MAKE ANY CHANGES AND THEN CLICK THE SLIDE VIEW BUTTON (WITHOUT SHIFT). THERE ARE TWO MASTER SLIDES; A TITLE MASTER THAT WILL HANDLE ALL SLIDES THAT CONFORM TO THE TITLE SLIDE LAYOUT AND A SLIDE MASTER THAT WILL HANDLE ALL SLIDES THAT ARE NOT TITLE SLIDES.
• FORMATTING OBJECT BOXES – SLIDES IN A TEMPLATE CONTAIN PLACEHOLDERS WHERE SPECIFIC TEXT OR OBJECTS ARE INSERTED. PLACEHOLDERS CONSIST OF AN OBJECT BOX CONTAINING SPECIFIC FORMATTING. THESE PLACEHOLDERS CAN BE CUSTOMIZED BY CHANGING SUCH THINGS AS THE BACKGROUND COLOR OR ADDING A BORDER OR SHADOW. THESE TYPES OF CHANGES CAN BE MADE WITH BUTTONS ON THE DRAWING TOOLBAR. IF YOU WANT CHANGES MADE TO A PLACEHOLDER TO AFFECT ALL SLIDES IN A PRESENTATION, MAKE THE CHANGES AT THE MASTER SLIDE. PAGE 233 EXPLAINS ALL OF THE BUTTONS.
• INSERTING HEADERS AND FOOTERS IN SLIDES – CHOOSE VIEW-HEADERS AND FOOTERS AND CHOOSE THE APPROPRIATE COMMANDS.
• ADDING SPEAKER NOTES – FOR THE PRESENTER, YOU CAN CREATE A THUMBNAIL OF EACH SLIDE AND TYPE SPEAKER NOTES IN THE NOTES PANE. CHOOSE FILE-PRINT AND UNDER PRINT WHAT CHOOSE NOTES PAGES.

CHAPTER 4: ADDING VISUAL DISPLAY AND ANIMATION TO PRESENTATIONS

• YOU CAN USE THE DRAWING TOOLBAR
• YOU CAN IMPORT IMAGES
• ANIMATION – YOU CAN ANIMATE OBJECTS IN A SLIDE TO ADD VISUAL INTEREST. POWERPOINT INCLUDES PRESET ANIMATION SCHEMES YOU CAN APPLY TO OBJECTS INA PRESENTATION. USE THE TASK PANE AND CHOOSE THE ANIMATION.

• WITH OPTIONS FROM THE ANIMATION EFFECTS TOOLBAR, YOU CAN ADD ANIMATION EFFECTS SUCH AS HAVING AN ELEMENT FLY INTO A SLIDE, DRIVE INTO A SLIDE, DISPLAY AS A CAMERA EFFECT, OR HAVE BODY TEXT APPEAR ONE STEP AT A TIME DURING A SLIDE SHOW.
• TO DISPLAY ANIMATION CHOICES, OPEN A PRESENTATION, SELECT THE SPECIFIC OBJECT WITHIN A SLIDE TO WHICH YOU WANT THE ANIMATION ADDED, THEN CLICK THE ANIMATION EFFECTS BUTTON ON THE FORMATTING TOOLBAR (AT THE END).
• MANY OF THE BUTTONS ON THE ANIMATION EFFECTS TOOLBAR ARE DIMMED UNTIL TEXT, AN OBJECT, OR AN OBJECT BOX HAS BEEN SELECTED. TO USE THE BUTTONS ON THE ANIMATION EFFECTS TOOLBAR, OPEN A PRESENTATION, DISPLAY A SLIDE IN THE PRESENTATION WINDOW, SELECT THE TEXT OR OBJECT TO WHICH YOU WANT THE EFFECT APPLIED, CLICK THE ANIMATION EFFECTS BUTTON ON THE FORMATTING TOOLBAR, THEN CLICK THE DESIRED BUTTON,. CONTINUE IN THIS MANNER UNTIL ALL ANIMATION EFFECTS HAVE BEEN ADDED TO SELECTED TEXT OR OBJECTS IN EACH SLIDE.
• ADDING A BUILD TO SLIDES – WITH THE BUTTONS ON THE ANIMATION EFFECTS TOOLBAR OR A BUTTON ON THE SLIDE SORTER TOOLBAR, YOU CAN DISPLAY IMPORTANT POINTS ON A SLIDE ONE POINT AT A TIME. THIS IS REFERRED TO AS A BUILD TECHNIQUE, WHICH HELPS KEEP THE AUDIENCE’S ATTENTION FOCUSED ON THE POINT BEING PRESENTED RATHER THAN READING AHEAD. AT THE ANIMATIONS BOX, YOU CAN ESTABLISH THE ORDER DIFFERENT PLACEHOLDERS APPEAR.
• CUSTOM ANIMATION – YOU CAN CUSTOMIZE A BUILD. TO DISPLAY THIS DIALOG BOX, OPEN A PRESENTATION; DISPLAY THE DESIRED SLIDE IN SLIDE VIEW, THEN CLICK THE ANIMATION EFFECTS BUTTON ON THE FORMATTING TOOLBAR. AT THE ANIMATION EFFECTS TOOLBAR, CLICK THE CUSTOM ANIMATION BUTTON. AT THE CUSTOM ANIMATION DIALOG BOX WITH THE EFFECTS TAB SELECTED SPECIFY THE ORDER THAT ITEMS DISPLAY DURING A BUILD WITH THE ANIMATION ORDER OPTION. IN THE ENTRY ANIMATION AND SOUND SECTION OF THE DIALOG BOX, YOU CAN SPECIFY AND ANIMATION EFFECT SUCH AS FLYING, BLINDS, CHECKERBOARD; AND ADD SOUND SUCH AS CAMERA, LASER, ETC.
• CREATING HYPERLINKS – TO CREATE A HYPERLINK, HAVE THE PRESENTATION OPEN, PUT THE INSERTION POINT WHERE YOU WANT THE HYPERLINK, CHOOSE INSERT-HYPERLINK. TYPE IN THE TEXT YOU WANT TO DISPLAY ON THE SLIDE AND THEN TYPE IN THE URL.
• CREATING A LINK TO ANOTHER PROGRAM - YOU CAN LINK A SLIDE TO A DOCUMENT IN ANOTHER PROGRAM. HAVE THE PRESENTATION OPEN; CHOOSE AUTOSHAPES FROM THE DRAWING TOOLBAR-CHOOSE ACTION BUTTONS. FROM THE PALETTE OF CHOICES, CHOOSE THE ACTION BUTTON FOR DOCUMENT. AT THE ACTION BUTTON DIALOG BOX, CLICK ON HYPERLINK-TO OTHER FILE-AND CHOOSE THE DESIRED FILE.
• PUBLISHING A PRESENTATION TO THE WEB – IF YOU SAVE A PRESENTATION AS A WEB PAGE, POWERPOINT WILL SAVE IT IN HTML. CHOOSE FILE-SAVE AS WEB PAGE. YOU CAN SPECIFY WHAT BROWSERS WILL BEST VIEW YOUR PAGE BY CHOOSING FILE-SAVE AS WEB PAGE AND THEN PUBLISH. TO PREVIEW IT, CHOOSE FILE-WEB PAGE PREVIEW.
• SENDING A PRESENTATION VIA E-MAIL – CLICK ON THE E-MAIL BUTTON ON THE STANDARD TOOLBAR. YOU CAN CHOOSE TO SEND THE ENTIRE PRESENTATION OR JUST THE CURRENT SLIDE.