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- Explain and apply the fundamentals of Windows 2000 Server printing
- Install local, network, and Internet printing services in Windows 2000
Server
- Configure printing services for all types of needs
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- Manage printers and print services
- Solve common printing problems
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- Print server: A network computer or server device that connects printers
to the network for sharing and that receives and processes print
requests from print clients
- Print client: A client computer that generates a print job
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- Spooling: A process working in the background to enable several print
files to go to a single printer. Each file is placed in temporary
storage until its turn comes to be printed.
- Printer driver: A file containing information needed to control a
specific printer, implementing customized printer control codes, font,
and style information.
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- A software application creates a print file, communicating with the
graphics device interface (GDI) as it creates the file to include
printer control information
- The print file is temporarily spooled at the client
- The remote print provider at the client makes a remote procedure call to
the network print server
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- The print file is transmitted to the Server service on the Windows 2000
Server print server
- At the print server, the “router” (Print Spool service) directs the
print file to the print provider
- The print provider stores the file in the print server’s spooler
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- While in the spooler, the print provider works with the print processor
to format the printing for the correct data type (such as TEXT or RAW)
- When the file is completely formatted the print monitor sends the print
file from the spooler to the printer
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- When you plan disk space for a Windows 2000 Server, take into account
the type of printing at that server and the number of users. For
example, if there are times when 50 users are sending 1 MB print files
simultaneously, then you need to plan on at least 50 MB of disk space
just for the print spooler.
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- Data type: The way in which information is formatted in a print file,
such as with no formatting, text-type formatting, formatting for
Windows-based systems, and formatting for postscript systems
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- RAW: Used with MS-DOS, Windows 3.x, and UNIX
- RAW with FF appended: Puts a form feed code at the end of the print file
- RAW with FF auto: Checks for a form feed code at the end of the print
file and inserts a form feed if one is not present
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- TEXT: Used for ANSI-type files, such as from older word processors and
text editors
- Enhanced Metafile (EMF): Used for Windows-based print files that use GDI
at the client
- PSCRIPT1: Used to translate Macintosh Postscript formatted files to
non-Postscript
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- Local port: sends print jobs to a local port, such as LPT1 or COM1 and
to a regular file
- Standard TCP/IP Port: sends print jobs to IP print servers, such as an
HP print server card
- LPR: used to coordinate printing with LPR compatible UNIX, DEC, and IBM
mainframe and minicomputers
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- Hewlett-Packard Network Port: used for older HP-type printers with print
server cards that do not support TCP/IP but that do support printing
through the DLC protocol
- AppleTalk Printing Devices Port: used for Macintosh clients that
communicate via the AppleTalk protocol to PostScript LaserWriter-type
printers
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- Pjlmon.dll and Usbmon.dll: monitors that you install manually and that
are used for bidirectional printers and printers attached to USB ports
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- Windows 2000 Server and Professional
- Windows NT Server and Workstation
- Windows 98
- Windows 95
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- Depending on the level of Plug and Play sophistication, a printer can be
installed in one of several ways, such as:
- Automatic or manual detection (or a combination of both) using the
Add/Remove Hardware Wizard
- Automatic or manual detection (or a combination of both) using the Add
Printer Wizard
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- If a Plug and Play compatible printer is not automatically detected,
make sure that the Plug and Play service is started
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- During a manual installation process, use the Create a new port radio
button to configure a particular print monitor (or configure one later
in the printer’s properties) and select from:
- AppleTalk Printing Devices
- Hewlett-Packard Network Port
- Local Port
- Standard TCP/IP Port
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- Also during the manual installation process, you can specify the
manufacturer and model of printer in order to select the right printer
driver
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- During a manual installation, you can specify a printer name and a
printer share name
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- Compose names that are easily understood and spelled by those who will
use the printer
- Include a room number, floor, or workstation name to help identify where
the printer is located
- Include descriptive information about the printer, such as the type,
manufacturer, or model
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- When you manually set up a printer, there is the option to review setup
parameters
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- After a printer is set up you can manage the printer’s properties that
include:
- General printer information
- Printer sharing
- Printer port setup
- Printer scheduling and advanced options
- Security
- Device settings
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- The general printer properties include:
- The printer name
- The printer location
- A descriptive comment about the printer
- The printer model
- The printer’s features
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- The sharing tab is used to:
- Enable or disable sharing
- Specify the share name
- Publish the printer in the Active Directory (if the Active Directory is
installed)
- Install additional drivers for clients other than Windows 2000
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- The Ports tab enables you to:
- Associate a printer with a port
- Set up printer pooling
- Enable bidirectional printing
- Add a new port, such as a print monitor
- Remove a port
- Configure a port in terms of timeout parameters (for parallel ports);
and port speed, data bits, parity, stop bits, and flow control (for
serial ports)
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- Printer pooling: Linking two or more identical printers with one printer
setup or printer share
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- When configuring a bidirectional printer, make sure that you use an IEEE
1284 cable and check the BIOS setup to configure the port as
bidirectional
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- The printer properties that you can configure on the Advanced tab
include:
- Printer scheduling
- The printer’s priority
- Printer spooling
- Holding mismatched documents
- Printing spooled documents first
- Keeping printed documents (after they have printed)
- Enabling advanced printing features
- Specifying print processors and data types
- Configuring the separator page
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- If pages are intermixing from different printouts try selecting the
option, Start printing after last page is spooled
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- Use the Hold mismatched documents option to save paper and free the
printer when there are users who often send a document formatted for
another printer
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- Sysprint.sep: used for PostScript-only printers
- Pcl.sep: used to print in Printer Control Language (PCL) for printers
that can do either PCL or PostScript
- Pscript.sep: used to print in PostScript for printers that can do either
PCL or PostScript
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- Use separator and banner pages sparingly because they can add to paper
costs
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- The printer Properties Security tab enables you set up:
- Printer permissions
- Special permissions
- Auditing
- Ownership
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- The successful or failed activities that can be audited are:
- Print jobs
- Manage printers
- Manage documents
- Read printer share permissions
- Change printer share permissions
- Take ownership of the printer
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- Periodically use the Security Configuration and Analysis MMC snap-in to
review analyze the security and group policies that are set up for
printers, accounts, and other objects
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- The Device Settings tab in the printer Properties is used to configure:
- Printer trays
- Printer memory
- Paper size
- Fonts
- Specialized features of a printer
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- If a PostScript printer seems slow, use the Device Settings tab in that
printer’s properties to set up virtual memory for the printer
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- You can set up and even manage a printer that is not physically
connected to the server by:
- Starting the Add Printer Wizard and selecting to configure a network
printer
- Locating the printer on the network or through the Internet (or
specifying the printer’s name or URL)
- Completing the steps as prompted by the Wizard
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- Configure print server cards by using the IP and MAC address to identify
the card:
- Start the Add Printer Wizard
- Select to install a local printer without PnP
- Select to create a new port and use the Standard TCP/IP Port option
- Specify the print server’s IP address
- Specify the type of print server
- Complete the remaining steps under the guidance of the Wizard
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- If you are configuring a print server that is a mainframe, UNIX, or
other similar computer, use the LPR print monitor in the setup
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- You can manage a printer in the Printers folder through its icon
- Example activities that you can manage are:
- To make a printer the default
- To pause a printer
- To set printing preferences
- To configure the printer’s properties
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- You can also manage documents sent to a printer by opening that
printer’s icon in the Printers folder
- Example activities that you can manage
include:
- Pausing a print job
- Restarting a print job
- Viewing the properties of a print job (including resetting the priority
of the hob)
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- If a printer malfunctions, move the jobs in its queue to another printer
by one of two methods:
- Move the jobs to a port already configured for multiple or pooled
printers connected to the same computer
- Add a new port on the broken printer’s setup that points to a printer
that is working
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- If all printing stops or hangs on computers connected to a Windows 2000
print server, try stopping and starting the Print Spooler service (but
warn users that their print jobs will be deleted)
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- A Windows 2000 Server can be turned into a print server to manage
printers connected to it and shared printers connected to other
computers
- Learn how to use the appropriate print monitors and data types for
specific kinds of printer setups
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- A new printer can be installed using the Add/Remove Hardware Wizard, the
Add Printer Wizard, or both
- There are a full range of printer properties that you can configure for
all kinds of purposes such spooling parameters, printer drivers, printer
ports, print monitors, data types, printer scheduling, security, and
many others
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- Windows 2000 Server includes options to manage a printer, such as
pausing it, as well as options to manage documents, such as pausing or
deleting documents
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